1. Overview

Aesthetic Spa Management turns Dolibarr into a complete business software for medical aesthetic centers, beauty institutes, spas and wellness centers. It covers the full operational cycle - from client onboarding and aesthetic records, through consultations, care protocols, appointment scheduling, cabin and practitioner assignment, service delivery and product consumption, to checkout, follow-up, loyalty and decision reporting - without any external software.

The module is fully integrated with native Dolibarr modules (third parties, products, services, stock, warehouses, quotes, orders, invoices, payments, bank, accounting, agenda, projects, ECM/DMS and users).

2. Architecture

·       Standard Dolibarr module architecture: descriptor (modAestheticSpaManagement), CommonObject-based classes, SQL schema with self-healing ensureSchema, triggers and cron automation.

·       27 business objects, each with generated list and card (cockpit) pages, multi-entity aware (getEntity), with search, column selector and elegant filters.

·       Function prefix asm, table prefix llx_asm_, CSS prefix aspa-, language prefix Asm - all module-unique to avoid cross-module collisions.

·       Premium responsive UI: pearl white / powder pink / soft violet / elegant gold charter, FontAwesome 5, DolGraph charts, dark-mode aware.

·       PHP 8 compatible, MySQL/MariaDB, secured through Dolibarr rights, optimized SQL and prepared filters.

3. Business Objects (27)

·       Centers: Multi-site centers: type, address, manager, cabins, practitioners, daily capacity, offered services.

·       Cabins / Rooms: Care, massage, laser, consultation cabins and spa areas with type, capacity, state and equipment.

·       Clients: Full client file: identity, contact, skin & hair type, allergies, preferences, loyalty card and points.

·       Client records / Care records: Aesthetic file: skin analysis, before/after photos, products used, reaction, advice.

·       Consultations: Initial, follow-up, diagnosis and personalized assessment linked to client, practitioner and center.

·       Care protocols: Anti-aging, slimming, hydration, blemish treatment, laser, therapeutic massage, cryotherapy, hydrotherapy.

·       Services: Face, body, massage, aesthetic medicine, laser hair removal, slimming, anti-aging and spa services.

·       Appointments: Booking linking client, service, practitioner, cabin, date and status, with automatic reminders.

·       Prospects (CRM): Sales pipeline from first contact to loyalty with drag-and-drop Kanban.

·       Employees / Practitioners: Aesthetic doctors, beauticians, laser practitioners, masseurs, therapists with skills and targets.

·       Products & stock moves: Cosmetic products with lots, expiry, thresholds and traced stock movements.

·       Sales & POS: Point of sale with service/product lines, payment mode and receipt.

·       Subscriptions & gift cards: Packages with included/used sessions and expiry; gift cards with balance.

·       Loyalty: Points, levels (Bronze/Silver/Gold/VIP), rewards and vouchers.

·       Marketing & notifications: Email/SMS/WhatsApp campaigns and multichannel notifications.

·       Purchases & expenses: Supplier purchase orders with lines and general expenses.

·       Equipment & maintenance: Lasers, machines, tables, spa devices with warranty and maintenance planning.

·       Reviews & automations: Client reviews and automation rules (reminders, expiry, birthdays, inactive clients).

4. Business Workflow

Client creation -> aesthetic record -> initial consultation -> care protocol -> appointment scheduling -> cabin/practitioner assignment -> service delivery -> product consumption -> payment -> follow-up -> loyalty -> reporting.

5. Menu Structure

·       Dashboard

·       Centers

·       Cabins & rooms

·       Clients

·       Client records

·       Consultations

·       Care protocols

·       Services

·       Prospects & CRM

·       Appointments

·       Agenda / Planning

·       Staff & leaves

·       Cosmetic products

·       Stock movements

·       Equipment & maintenance

·       Subscriptions & gift cards

·       Loyalty

·       Reviews

·       Sales & POS

·       Supplier purchases & expenses

·       Marketing, notifications & automations

·       Documents (DMS)

·       Client portal

·       Reporting

·       Configuration

6. Permissions

Granular rights per functional domain (read / create-modify / delete) plus an administration right, mapping to the following operational profiles:

·       Administrator

·       Center director

·       Aesthetic manager

·       Practitioner

·       Receptionist

·       Stock manager

·       Accountant

·       Read-only

7. Dolibarr Integrations

·       Third parties & contacts (clients and suppliers)

·       Products & services catalogue and stock/warehouses

·       Quotes, orders, invoices and payments

·       Bank and accounting

·       Agenda and projects

·       ECM / DMS for documents (contracts, consents, before/after photos, certificates)

·       Users and granular permissions

·       Cron scheduler for the daily automation engine

8. Reporting & Alerts

·       Commercial, clientele, staff, stock and financial reports with PDF, Excel, CSV export and print.

·       Automatic alerts: upcoming appointments, client reminders, low stock, expiring products, equipment maintenance, expiring subscriptions.

·       Notifications via Email, SMS, WhatsApp and native Dolibarr notifications.

9. Demonstration Dataset

A one-click demonstration dataset generates realistic centers, cabins, clients, consultations, protocols, services, appointments, sales, stocks, subscriptions, loyalty and marketing campaigns. A dedicated button removes only the generated demo data, keeping the rest of the Dolibarr database untouched.