Auto Parts Management Pro - Dolibarr

. Overview

Auto Parts Management Pro turns Dolibarr into a dedicated automotive ERP platform built for the sale and distribution of spare parts. It covers the full business cycle of auto-parts stores, wholesalers, distributors, store networks, importers, automotive centers and garage suppliers, supporting both B2B and B2C sales.

The module adds a specialised parts catalog with OEM and manufacturer cross-references and barcodes, a vehicle-compatibility database, advanced multi-warehouse stock management, purchasing, sales with a visual pipeline, warranties and after-sales, promotions, a logistics chain, an automotive CRM, an executive command-center dashboard, an advanced reporting hub and an automation engine. Everything is fully integrated with native Dolibarr (third parties, products, warehouses, quotes, orders, invoices, payments, shipments, projects and agenda).

Key figures

Item	Detail
Business objects	24 dedicated, fully-connected business records
Catalog	Parts, categories, brands/manufacturers, OEM & compatible references
Vehicle database	Brands, models, engines and part↔vehicle compatibilities
Stock	Multi-warehouse, locations, lots & serials, inventories, shortage alerts
Sales pipeline	Quote → Confirmed → Preparation → Shipped → Delivered (drag & drop)
Reporting	12 ready-made reports with CSV / Excel / PDF export
Languages	EN, FR, IT, DE, ES
Compatibility	Dolibarr 16 → 23+, PHP 7.1+

2. Functional Coverage

2.1 Premium Dashboard — Auto Parts Command Center

A premium executive cockpit organised in five zones, giving a real-time, 360° view of the business:

·       Catalog & stock — total references, parts in stock, out-of-stock parts, critical stock and total stock value.

·       Sales activity — daily / monthly / annual sales, number of customers, partner garages, open orders and average margin.

·       Sales pipeline — live preview of the five sales stages with counts and amounts per stage.

·       Purchasing & supply — open purchase orders, pending receptions, shipments to prepare, active warranties and open returns.

·       Finance — monthly & annual revenue, monthly purchasing value and unpaid invoices.

Two interactive charts (monthly revenue evolution and parts breakdown by category) and a strip of colour-coded shortage alerts complete the dashboard.

2.2 Parts Catalog

A specialised part record designed for the automotive aftermarket:

·       Identification — internal reference, OEM reference, manufacturer reference and barcode.

·       Classification — category, sub-category, equipment brand and manufacturer.

·       Pricing & stock — sale price, purchase price, VAT rate, computed margin and stock levels (quantity / minimum).

·       Logistics — weight, dimensions, warranty duration and shelf/location.

·       Cross-references — OEM cross-references and compatible/equivalent references for fast catalog lookups.

Parts can be linked to native Dolibarr products to reuse Dolibarr pricing, stock and sales documents.

2.3 Vehicle Compatibility

A structured vehicle database — brands, models and motorizations (engine code, fuel, displacement, power, production years) — and a compatibility table linking each part to one or many vehicles. The architecture is ready for registration-plate and VIN search.

2.4 Advanced Stock Management

Multi-warehouse and multi-location stock with lots and serial numbers, stock valuation, minimum / maximum thresholds and automatic shortage detection. A dedicated stock board shows availability per warehouse with sufficient / low / out-of-stock colour states, and inventories track counted lines and valued gaps.

2.5 Purchasing

Full procurement cycle: suppliers (with lead time, payment terms and rating), purchase orders with an order state, and receptions with quality control. Supplier performance and lead times are available in the reporting hub.

2.6 Sales & Customers

Sales orders carry a visual pipeline (quote → confirmed → preparation → shipped → delivered) that can be driven by drag & drop on a Kanban board. Counter, garage and wholesale channels are supported, together with customer types (individual, garage, reseller, fleet). Partner garages get a dedicated record with negotiated discounts, credit limit and purchase history. The module serves both B2B and B2C.

2.7 Warranties & After-Sales

Manufacturer and supplier warranties with start / end dates, duration and state, plus an after-sales module handling returns, exchanges, refunds and credit notes with their resolution and status.

2.8 Promotions

Product promotions (on a part or a whole category) and customer promotions, each with percentage or fixed discount, promo code and validity period.

2.9 Logistics

A complete logistics chain — preparation, packing, shipment and delivery — with carrier, tracking number, number of packages and weight. A consolidated planning page lists upcoming preparations, shipments and deliveries.

2.10 Automotive CRM

Prospect management with a qualification pipeline and a complete customer history (calls, emails, visits, orders) so every commercial interaction is traced.

2.11 Reporting Hub

Twelve ready-made reports: sales by month, revenue by channel, top-selling parts, breakdown by category and by brand, stock valuation, stock rotation, out-of-stock parts, product profitability, supplier and customer performance, and warranties & returns. Every report can be printed and exported to CSV, Excel and PDF.

2.12 Automation Engine

An IF/THEN automation engine, runnable on demand or by a daily cron, that closes delivered sales orders, raises stock-shortage and replenishment alerts, flags warranty expiries, pending returns and overdue purchase orders, and triggers Email / SMS / WhatsApp notifications.

3. Native Dolibarr Integration

Auto Parts Management Pro enriches Dolibarr rather than replacing it. It connects to and reuses:

·       Third parties & contacts (customers, suppliers, garages)

·       Products & multi-warehouse stock

·       Quotes, orders, invoices, credit notes and payments

·       Bank, agenda, projects and document management (ECM)

·       User rights, audit log and multi-company (multi-entity) support

4. Security & Administration

Granular permissions are defined across eleven functional groups (catalog, vehicles, stock, purchasing, sales, warranty, promotion, logistics, CRM, automation, reporting), each with read / write / delete rights. Read and write are granted by default on activation so the module is immediately usable. A configuration page exposes default currency, default VAT rate and default margin, plus one-click installation and secure removal of a complete demonstration dataset.

5. Demonstration Data

A single click seeds a realistic, coherent dataset to evaluate the module instantly: 300 parts, 17 categories, 15 equipment brands, a full vehicle database (brands, models, engines, compatibilities), 5 warehouses with stock, 15 suppliers, 80 purchase orders, 60 customers, 200 sales orders, partner garages, 80 warranties, 40 returns, 20 promotions, 120 shipments, 50 prospects and customer history — together with native Dolibarr customers, products, quotes and invoices. A secure remover deletes every demonstration record in one click.

6. Technical Highlights

·       24 business objects with list / detail (card) views, search filters and column selectors

·       Two-level left menu plus an in-page quick-navigation bar synchronised with the Dolibarr menu

·       Responsive, modern UI with a red / carbon automotive visual identity

·       Optimised SQL with proper indexes and multi-entity isolation

·       Self-healing schema on upgrade and a versioned demonstration dataset

·       Evolutive architecture ready for AI (sales & shortage forecasting, automatic replenishment), a global automotive electronic catalog, VIN / registration-plate search and a mobile scanner

 

© 2026 DoliResources — www.doliresources.com — Auto Parts Management Pro v1.0