. Overview

Car Rental Management Pro transforms Dolibarr ERP/CRM into a complete, production-ready management platform dedicated to car-rental agencies. It covers the entire business cycle — from the first reservation to vehicle return, invoicing and after-sales — within a single, modern and responsive interface that is fully integrated with native Dolibarr (third parties, products, quotes, invoices, payments, banks, agenda, projects and document management).

The module fits every profile of rental business:

·       Small local rental agencies

·       Multi-agency / franchise networks

·       Tourism and holiday rental companies

·       Professional & long-term vehicle rental

·       Rental with chauffeur

It is organised around 15 connected business objects, a premium control dashboard, a visual reservation pipeline, a full reporting hub and an automation engine.

 

 

2. Premium Control Dashboard

A modern command center inspired by premium fleet-management software, organised in operational zones:

·       Fleet zone: real-time tiles — total vehicles, available, rented, in maintenance, immobilized

·       Commercial zone: today's reservations, active contracts, active customers, occupancy rate, availability rate

·       Reservation pipeline preview: live count and value per stage (request, confirmed, ongoing, completed)

·       Interactive charts: monthly revenue (bar chart) and fleet breakdown by category (pie chart)

·       Maintenance & claims zone: open claims, upcoming maintenance, insurance to renew, technical inspections due, monthly maintenance cost

·       Finance zone: monthly revenue, annual revenue, collected deposits, unpaid invoices

Automobile colour charter: automotive blue (#2563EB), premium black (#1F2937), metallic grey (#6B7280), signalling orange (#F97316), availability green (#22C55E).

3. Fleet Management

A complete vehicle data sheet and a live availability board.

·       Vehicle sheet: brand, model, category, year, colour, registration plate, chassis/VIN number, mileage, fuel, gearbox, power (HP), number of seats and doors

·       Pricing per vehicle: daily, weekly and monthly price

·       Compliance tracking: purchase date & price, insurance expiry, technical-inspection (CT) expiry, next maintenance mileage

·       Live status: available, rented, in maintenance, immobilized

·       Availability board: colour-coded real-time view of every vehicle grouped by status

·       Native link: optional link to a Dolibarr product for accounting/stock

4. Reservations & Visual Pipeline

·       Full booking: vehicle, customer, driver, pickup & return dates and hours, pickup & return agencies, number of days, daily price, total amount, deposit amount

·       Statuses / stages: request, confirmed, ongoing, completed, cancelled

·       Kanban pipeline: drag & drop reservation cards between stages (instant AJAX save)

·       Consolidated planning: upcoming pickups, returns and maintenance in one place

·       Quick filters: pending, confirmed, completed, cancelled reservations from the side menu

5. Rental Contracts

·       Automatic generation: create a contract directly from a reservation

·       Contract data: customer, vehicle, driver, duration, authorized mileage, start/end mileage, daily/weekly/monthly price, deductible (franchise), linked insurance, total amount, deposit, signature date

·       Status workflow: active, completed, overdue

·       Digital inspections: check-in / check-out état des lieux attached to the contract (mileage, fuel level, cleanliness, damages, photos)

6. Advanced Pricing

·       Daily, weekend, weekly and monthly rates

·       High-season and low-season rates

·       Customer-specific tariffs

·       Promotional codes and percentage discounts

·       Validity period per tariff

7. Drivers & Chauffeurs

·       Driver profile: name, licence number & category, licence expiry, birth date, contact details

·       Roles: renter driver (conducteur) or company chauffeur

·       Operations: availability, assignment, dedicated planning

8. Customers, History & Loyalty

·       Native customers: customers are standard Dolibarr third parties (full CRM, contacts, documents)

·       Rental history: all reservations and contracts per customer

·       Loyalty program: points, tiers (bronze / silver / gold / VIP), number of rentals, total spent, last rental

9. Multi-Agency Management

·       Unlimited agencies / depots with manager, address and opening hours

·       Pickup and return at different agencies

·       Per-agency vehicle assignment and statistics

10. Insurance Management

·       Policies: insurer, policy number, coverage type, premium, deductible, start & end dates

·       Deadlines: sortable expiry tracking and dashboard alerts

·       Vehicle link: each policy is attached to a vehicle

11. Maintenance & Servicing

·       Operation types: oil change, technical inspection, repairs, tyres

·       Planning & history: planned date, done date, mileage, cost, garage/supplier, next due date and mileage

·       Automatic alerts: upcoming maintenance, mileage limit, insurance & technical-inspection renewals

12. Accident & Claims Management

·       Full follow-up: declaration, expertise, repair, closure

·       Details: claim date and type, location, description, responsibility, expert, expertise cost, repair cost, insurance-covered amount

·       Vehicle history: every claim is linked to its vehicle, contract and driver

13. Security Deposits

·       Deposit collection (card imprint, bank card, cheque, cash)

·       Full or partial retention with reason

·       Return tracking and complete history

14. Fines & Accessories

·       Fines: speeding, parking, red light, phone — with amount, authority, status (received, transferred, paid) and driver/contract link

·       Accessories: GPS, baby seat, snow chains, on-board WiFi, etc. with daily price and stock

15. Invoicing & Native Integration

The invoicing hub connects rental contracts to the native Dolibarr sales chain:

·       Quotes, invoices, payments and credit notes

·       Draft / unpaid invoice KPIs and outstanding-amount tracking

·       One-click access to native Dolibarr lists, filtered for the module

·       Deep integration: third parties, contacts, products, services, orders, banks, agenda, projects and GED

16. Reporting & Exports

A dedicated reporting hub with 12 ready-to-use reports:

·       Reservations by month, revenue, fleet breakdown, availability

·       Profitability per vehicle, fleet utilization

·       Maintenance costs, claims, deposits, fines

·       Customer loyalty, drivers

Every report is exportable to CSV, Excel and PDF, and printable with a clean print layout.

17. Automation Engine

·       IF / THEN rules: reservation closing, overdue-contract alerts, maintenance / insurance / technical-inspection reminders, notifications

·       Daily cron: the CarRunAutomations scheduled job applies active rules automatically

·       Notifications-ready: Email / SMS / WhatsApp follow-up hooks

18. Demonstration Data

From the configuration page, one click installs a complete and coherent demo dataset (5 agencies, 40 vehicles, 20 tariffs, 40 drivers, 40 insurance policies, 120 reservations, 60 contracts, 60 deposits, 100 maintenance operations, 30 claims, 60 inspections, 25 fines, 12 accessories, 40 loyalty cards, 8 automations, plus 50 native customers, 10 garages and demo quotes/invoices). A secure one-click removal cleans every demo record.

19. Security & Permissions

·       Granular permissions: per functional area — fleet & vehicles, reservations & contracts, drivers, maintenance & insurance, claims & fines, deposits & finance, automations, reporting (read / write / delete)

·       Ready on activation: read & write granted by default for immediate use; delete & admin to be assigned

·       Audit & triggers: business triggers keep data consistent on native third-party / user deletion

·       Multi-entity: every table carries an entity column for SaaS and multi-company hosting

20. Technical Specifications

Technical name	carrentalmanagement
Business objects	15 (agency, vehicle, tariff, reservation, contract, driver, deposit, insurance, maintenance, claim, inspection, fine, accessory, loyalty, automation)
Database tables	llx_carrental_* (multi-entity, auto-healing schema)
Architecture	generic key-driven engine (list / card / cockpit / linked records)
Dashboard	premium, 4 zones + 2 DolGraph charts
Reporting	12 reports, CSV / Excel / PDF / print
Cron	CarRunAutomations (daily)
Dependencies	modSociete, modProduct

21. Premium Roadmap

·       Online customer portal (reservations, contracts, invoices, e-signature)

·       Digital état des lieux with before/after photos & contract QR code

·       GPS fleet geolocation & real-time vehicle map

·       Mobile check-in / check-out & Android / iOS application

·       Automatic SMS / WhatsApp / Email notifications

·       Advanced fines, fuel, tolls and accessories management

·       Dynamic pricing & seasonal yield management, full REST API

 

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