1. Overview

Car Wash Management Advanced turns Dolibarr into a professional software solution dedicated to the complete management of a car-wash station. It allows a car-wash business to run its entire operation without any external software.

The module covers the full range of car-wash activities:

·       Manual and automatic washing

·       High-pressure washing

·       Interior and engine cleaning

·       Automotive detailing and bodywork polishing

·       Ceramic coating and headlight restoration

·       Vehicle disinfection

·       Corporate fleet washing

·       Wash subscriptions

·       Franchise management

Technical name: carwashmanagement  |  Module number: 514800  |  Author: DoliResources  |  Copyright (c) DoliResources

2. Architecture

The module follows the native Dolibarr module architecture and best practices:

·       Standard module descriptor (modCarWashManagement) with menus, permissions, cron jobs, triggers and boxes.

·       A generic, key-driven object engine: 13 business objects share a common list/card engine, a registry and a self-healing schema layer (automatic ALTER TABLE on upgrade).

·       Dedicated database tables (llx_carwash_*), each multi-entity aware.

·       Shared helper library, in-page navigation bar and CSS/JS assets loaded via module_parts.

·       Triggers for data integrity (third-party and user deletion cascade) and a daily automation engine executed by the Dolibarr cron scheduler.

·       Fully responsive interface, secured by per-group permissions and SQL-injection-safe queries.

·       Compatible with recent Dolibarr versions (16.0+) and PHP 7.1 to 8.x.

Business objects

·       Station (multi-site)

·       Wash bay

·       Customer vehicle

·       Service (catalogue)

·       Appointment

·       Wash order (pipeline)

·       Employee

·       Equipment

·       Consumable product

·       Subscription

·       Loyalty record

·       Equipment maintenance

·       Automation rule

3. Functionalities

3.1 Executive dashboard

A modern control center, distinct from the classic Dolibarr dashboard, using a water/automotive colour charter (water blue, white, glossy black, automotive grey, ecological green).

Key KPIs:

·       Washes today

·       Daily and monthly revenue

·       Vehicles handled

·       Upcoming appointments

·       Occupied and available bays

·       Employee productivity

·       Product consumption

·       Critical stock

·       Active customers and subscriptions

·       Net margin and average wash cost

Charts:

·       Monthly revenue trend

·       Washes per day

·       Top-selling services

·       Service profitability

·       Product consumption

·       Hourly traffic

3.2 Stations & bays

·       Multi-site station management with general and operational information.

·       Wash bays (manual, tunnel, detailing, vacuum, finishing) with real-time availability and state.

·       Real-time bay availability board.

3.3 Vehicles & customers

·       Customer vehicle files: registration, brand, model, type, wash history and total spent.

·       Management of individuals, companies and vehicle fleets, integrated with native Dolibarr third parties.

3.4 Services & catalogue

·       Full service catalogue split into exterior, interior, bodywork/detailing and complementary services.

·       Per service: duration, price, cost, margin, consumables and required staff.

3.5 Appointments, wash orders & planning

·       Appointment booking with vehicle, service, date, time, bay and employee assignment.

·       Wash order as the central business document with a quality-control step.

·       Visual wash-order pipeline (Kanban) with drag-and-drop stage changes.

·       Consolidated operational planning of appointments, orders and maintenance.

3.6 Employees & equipment

·       Employees (washers, managers, cashiers, detailing technicians) with skills and productivity tracking.

·       Equipment (tunnels, compressors, vacuums, pressure washers, pumps, filtration) with lifecycle tracking.

·       Preventive and curative equipment maintenance.

3.7 Stock, subscriptions & loyalty

·       Consumable stock (shampoo, wax, cleaning products, disinfectants, cloths) with alert thresholds.

·       Subscriptions (monthly, premium, corporate, fleet) with included/used wash tracking.

·       Loyalty programme with points, tiers and rewards.

3.8 Cash desk, purchasing & finance

·       Point-of-sale cash desk with daily collection and payment-method breakdown.

·       Purchasing through native supplier orders and invoices.

·       Automatic invoicing driven from wash orders.

3.9 Reporting

A dedicated reporting hub with commercial, production, stock, financial and HR reports, each exportable to PDF, Excel and CSV, and printable.

3.10 Automations & alerts

·       IF/THEN rule engine: appointment reminders, low stock, maintenance and expiring subscriptions.

·       Automatic notifications by email, SMS or WhatsApp.

·       Daily scheduled execution plus on-demand manual run.

4. Menu structure

The module adds a dedicated top menu and a two-level left menu tree:

·       Dashboard

·       Stations

·       Wash bays

·       Customer vehicles

·       Customers

·       Services

·       Appointments

·       Wash orders

·       Planning

·       Employees

·       Equipment

·       Consumables

·       Subscriptions

·       Loyalty

·       Cash desk

·       Purchases

·       Maintenance

·       Documents

·       Reporting

·       Automations

·       Configuration

5. Business workflow

Vehicle reception -> vehicle file -> service selection -> appointment scheduling -> bay assignment -> employee assignment -> washing -> quality control -> invoicing -> payment -> customer loyalty -> reporting.

6. Permissions & profiles

Permissions are organised in functional groups (operations, commercial, catalogue, HR, equipment, stock, finance, automation, reporting), each with read, write and delete rights, plus a module administration right. They map to the following operational profiles:

·       Administrator: Full access to all features and module configuration.

·       Station director: Global steering: stations, bays, employees, reporting and finance.

·       Operations manager: Operational management: appointments, wash orders, planning and bays.

·       Wash employee: View and update the wash orders assigned to them.

·       Cashier: Cash desk, collection and payment tracking.

·       Stock manager: Consumables, stock and purchasing.

·       Accountant: Invoicing, payments and financial reports.

·       Read only: Consultation of all data without modification.

7. Dolibarr integration

The module enriches native Dolibarr rather than replacing it, and integrates with:

·       Third parties and contacts

·       Products and services

·       Stock and warehouses

·       Quotes, orders and invoices

·       Payments and bank

·       Accounting

·       Agenda and projects

·       Document management (ECM/GED)

·       Users and permissions

Examples: automatic creation of wash invoices, purchasing of wash products, consumable stock management, supplier follow-up and complete customer history.

8. Demonstration data & languages

·       A realistic demonstration dataset is generated on first activation (stations, bays, vehicles, customers, services, appointments, wash orders, subscriptions, loyalty, equipment, stock).

·       The configuration page offers Generate demo data and Remove demo data buttons; removal only deletes generated records.

·       The module is fully multilingual: French, English, Italian, German and Spanish.

 

(c) 2026 DoliResources - www.doliresources.com