Product Overview

Complete Hypermarket Management for Dolibarr is a complete, native business solution that turns Dolibarr into a professional management platform for hypermarkets, supermarkets and large-format retail stores. It brings the entire grocery and general-merchandise operation into a single system: multi-store organisation, sales-floor and back-office departments, product assortment and planograms, multi-level pricing, supplier and purchasing-group relationships, procurement and receiving with date and temperature control, stock and location management, batch and expiry tracking (DLC/DDM) with FEFO rotation, inventories, inter-store transfers and shelf replenishment, checkout and point-of-sale (including TakePOS), a full promotions engine, customer loyalty, returns, claims, product recalls, shrinkage and loss control, food-safety and HACCP temperature logging, staff and task planning, equipment and maintenance, incident tracking, a centralised alerts hub and an extensive decision-support reporting suite.

The module is delivered as a standard Dolibarr add-on installed under htdocs/custom/gestionhypermarche and does not modify the Dolibarr core. It is built around 37 dedicated business objects, exposes its data through a secure REST API, and ships with realistic, audit-safe demo data so every feature can be evaluated immediately. It is available in five languages (French, English, Spanish, Italian and German).

Target Users

Gestion Hypermarché is designed for every role involved in running a modern large-format retail store or a chain of stores:

·       Hypermarket and supermarket chains operating one or many stores under a shared assortment and pricing policy.

·       Store managers and deputy managers steering daily sales, stock, staffing and profitability.

·       Category managers and merchandisers building assortments, planograms and promotional plans.

·       Buyers and procurement teams negotiating with suppliers and purchasing groups and issuing replenishment orders.

·       Receiving and warehouse staff handling deliveries, date and temperature checks, put-away and transfers.

·       Cashiers and front-end supervisors operating checkout, returns, refunds and Z reports.

·       Quality, hygiene and HACCP managers monitoring the cold chain, temperature logs and food-safety compliance.

·       Maintenance and technical managers tracking equipment, preventive maintenance and incidents.

·       Loss-prevention and inventory controllers reducing shrinkage and reconciling stock.

Business Challenges It Solves

Large-format food retail runs on thin margins and perishable inventory, where small operational failures quickly erode profitability. Gestion Hypermarché directly addresses the challenges that matter most:

·       Stockouts and lost sales — replenishment alerts, reorder points and inter-store transfers keep shelves full.

·       Shrinkage and losses — structured recording of unknown loss, theft, breakage and waste with cause analysis.

·       Expiry and waste losses — DLC/DDM batch tracking with FEFO rotation and near-expiry alerts cut markdowns and dumps.

·       Margin control — multi-level pricing, buy-price tracking and margin reporting protect gross margin by category.

·       Supplier performance — service level, lead time, delivery compliance and non-conformity tracking per supplier.

·       Promotion ROI — a promotions engine that measures uplift, cost and net contribution of each campaign.

·       Food safety and HACCP — temperature logs, cold-chain monitoring and traceability for audits and recalls.

·       Regulatory recalls — fast, traceable product-recall handling linked to affected batches and suppliers.

Key Benefits

·       One integrated system replacing spreadsheets and disconnected tools across every store function.

·       Native Dolibarr integration — reuses third parties, products, stock, warehouses, orders and invoices.

·       Real-time visibility through the Retail Command Center dashboard (24 KPIs and interactive charts).

·       Full perishable-goods lifecycle: receiving temperature control, batches, expiry and FEFO rotation.

·       Lower losses through disciplined shrinkage recording, near-expiry alerts and inventory accuracy.

·       Protected margins with multi-level pricing, buy-price visibility and per-category profitability reports.

·       Faster, compliant operations: checkout with TakePOS, Z reports, HACCP logs and audit-ready traceability.

·       Decision-ready reporting: 18 decision-support reports with CSV export for analysis and consolidation.

·       Scales from a single store to a multi-store chain with granular permissions across 18 permission groups.

·       Multilingual and ready to deploy, with safe demo data for training and evaluation.

Complete Feature List

The functional scope is organised into the following groups. Each group is a fully integrated set of screens, lists, forms and business rules operating on native Dolibarr data.

Dashboards — Retail Command Center

·       Single steering dashboard consolidating 24 key performance indicators with interactive charts and filters.

·       Sales, margin, basket and footfall KPIs by store, department, category and period.

·       Stock value, coverage days, stockout rate and near-expiry exposure at a glance.

·       Shrinkage rate, waste, promotion uplift, cold-chain compliance and open alerts surfaced in real time.

·       Global filters (period, store, department, category, supplier) applied consistently across all widgets.

Stores & Sales Floor

·       Multi-store repository with format, surface area, opening hours, address and manager.

·       Sales-floor configuration linking departments, aisles and checkout lines to each store.

·       Per-store performance, staffing and stock views.

Departments & Zones

·       Department and zone hierarchy (grocery, fresh, frozen, produce, butchery, bakery, non-food, bazaar, etc.).

·       Temperature-controlled zone definitions used by receiving and HACCP monitoring.

·       Responsibility assignment (category manager / department head) per zone.

Products & Assortment

·       Assortment management on top of native Dolibarr products, with category and department mapping.

·       Planogram-oriented attributes: shelf capacity, facings, unit and case packaging, EAN/GTIN barcodes.

·       Listing / delisting workflow and per-store assortment ranges.

Pricing

·       Multi-level pricing (base, store, promotional) with buy-price tracking for margin computation.

·       Price change history and effective-date management.

·       Margin and mark-up calculation per product, category and department.

Suppliers & Purchasing Groups

·       Supplier records with purchasing-group affiliation, terms, lead times and service-level tracking.

·       Supplier catalogues, conditions and per-supplier product referencing.

·       Supplier performance and non-conformity follow-up.

Procurement

·       Replenishment and purchase-request generation from reorder points and stock coverage.

·       Supplier order creation linked to native Dolibarr supplier orders.

·       Order tracking through confirmation, delivery and reconciliation.

Receiving (with date & temperature control)

·       Goods-receipt registration against expected deliveries, with quantity and quality checks.

·       Mandatory delivery date and product-temperature capture for chilled and frozen goods.

·       Non-conformity and rejection recording, feeding supplier performance and shrinkage.

Stock

·       Real-time stock levels per store and location, reconciled with native Dolibarr stock.

·       Automatic movements on receipt, sale, transfer, return, loss and inventory adjustment.

·       Minimum-stock and stockout alerts with reorder support.

Locations

·       Physical location model (backroom, cold room, freezer, shelf, reserve) per store.

·       Location-based put-away and picking for replenishment.

·       Location capacity and temperature attributes.

Batches & Expiry (DLC/DDM, FEFO)

·       Batch and lot tracking with use-by (DLC) and best-before (DDM) dates.

·       FEFO (First-Expired-First-Out) rotation guidance for picking and shelf replenishment.

·       Near-expiry and expired-stock alerts driving markdowns, withdrawals and waste recording.

Inventories

·       Full and cyclic (rolling) inventory campaigns per store, department or location.

·       Count capture, variance analysis and stock adjustment with traceability.

·       Inventory accuracy and shrinkage reconciliation.

Transfers & Replenishment

·       Inter-store and warehouse-to-store transfer requests and shipments.

·       Backroom-to-shelf replenishment tasks driven by capacity and sales.

·       Transfer status tracking with stock movements at both ends.

Sales & Checkout (TakePOS integration, Z reports)

·       Checkout operation integrated with Dolibarr TakePOS for point-of-sale transactions.

·       Cashier session management and end-of-day Z reports.

·       Sales feed consolidated into store and dashboard analytics.

Promotions Engine

·       Campaign definition (discount, multi-buy, bundle, temporary price cut) by product, category or store.

·       Scheduling with start/end dates and applicable assortment scope.

·       Promotion performance measurement: uplift, cost and net contribution (ROI).

Customer Loyalty

·       Loyalty programme with member accounts, points accrual and rewards.

·       Purchase-history linkage for targeted offers.

·       Segmentation inputs for promotions and marketing.

Returns & Refunds

·       Customer return and refund handling at the front end.

·       Reason coding and linkage to stock and shrinkage where applicable.

·       Refund traceability and reporting.

Claims & Satisfaction

·       Customer claim registration, categorisation and resolution workflow.

·       Satisfaction survey capture and follow-up.

·       Consolidated claim and satisfaction reporting.

Product Recalls

·       Recall management linked to affected batches, products and suppliers.

·       Traceability from supplier and batch to stock and sales.

·       Recall action tracking and audit-ready records.

Shrinkage & Losses

·       Structured recording of unknown loss, theft, breakage, spoilage and waste.

·       Cause coding and per-department / per-category loss analysis.

·       Shrinkage rate KPIs feeding the dashboard and reports.

Quality, Hygiene, HACCP & Temperature Logs

·       HACCP control plans, hygiene checks and food-safety records.

·       Cold-chain temperature logging for equipment, zones and deliveries.

·       Non-conformity handling and audit-ready traceability.

Staff & Tasks

·       Staff repository with roles, assignment to stores and departments.

·       Task planning and follow-up for replenishment, cleaning, inventory and controls.

·       Workload visibility per store and team.

Equipment & Maintenance

·       Equipment register (refrigeration, freezers, checkout, handling) per store.

·       Preventive and corrective maintenance planning and history.

·       Link between equipment failures, incidents and cold-chain alerts.

Incidents

·       Incident declaration and tracking across safety, technical and operational events.

·       Severity, status and resolution follow-up.

·       Linkage to equipment, maintenance and alerts.

Alerts Center

·       Centralised hub consolidating stockout, near-expiry, temperature, shrinkage and maintenance alerts.

·       Prioritised, filterable alert list with drill-down to the source object.

·       Actionable notifications supporting fast response.

Reporting (18 decision-support reports, CSV export)

·       Eighteen decision-support reports covering sales, margin, stock, expiry, shrinkage, suppliers and promotions.

·       Filterable and printable, with CSV export for consolidation and external analysis.

·       Consistent filters aligned with the Retail Command Center dashboard.

Native Dolibarr Integrations

Gestion Hypermarché is built on top of standard Dolibarr modules and reuses their data rather than duplicating it, so the retail processes stay connected to the rest of the ERP:

·       Third parties — suppliers, purchasing groups and customers.

·       Products — the shared product catalogue used for assortment and pricing.

·       Stock — real stock levels and movements.

·       Warehouses — stores, backrooms and cold storage as warehouses/locations.

·       Batches — lot and expiry tracking for perishable goods.

·       Supplier orders — procurement and replenishment purchase orders.

·       Invoices — customer and supplier invoicing.

·       TakePOS — point-of-sale checkout and Z reports.

·       Projects — for campaigns, refits and cross-functional initiatives.

·       Agenda — scheduling of tasks, controls and maintenance.

·       ECM/GED — document storage for procedures, certificates and records.

REST API

The module exposes a secure REST API using Dolibarr authentication and permissions, so mobile apps, store terminals and external systems can read and write retail data:

·       Read access to stores, departments, assortment, batches, sales, alerts and tasks.

·       Create endpoints for tasks, temperature readings, shrinkage records and stock transfers.

·       Per-route access control aligned with the module's permission groups.

·       Standard Dolibarr API authentication, with parameterised, escaped queries throughout.

Security

Security and data integrity are enforced at every layer:

·       Granular permissions across 18 permission groups mapped to store and back-office roles.

·       CSRF protection on all state-changing actions.

·       Prepared and escaped SQL queries to prevent injection.

·       Audit-safe demo data that can be seeded and safely removed for evaluation and training.

Multilingual Support

The interface and business vocabulary are fully translated, so the module can be deployed across international store networks:

·       French (Français)

·       English

·       Spanish (Español)

·       Italian (Italiano)

·       German (Deutsch)

Installation & Technical Requirements

Gestion Hypermarché installs as a standard Dolibarr external module and activates in a few steps:

·       Copy the module folder to htdocs/custom (or deploy the ZIP via Home → Setup → Modules).

·       Enable 'Gestion Hypermarché' in the module list; tables, menus, permissions and demo data are created on activation.

·       Configure the module from its Setup page and grant the relevant permissions to your users.

Technical Requirements

·       Dolibarr ≥ 16.0.

·       PHP ≥ 7.1 (compatible with PHP 8.x).

·       MySQL or MariaDB.

·       Depends on the native Third-parties and Products modules.

·       37 business objects, 41 menu entries and 53 permissions.

DoliResources Editor Information

Gestion Hypermarché is developed and published by DoliResources.

·       Publisher: DoliResources.

·       Website: www.doliresources.com.

·       Version: 1.0.0.

·       Licence: GNU General Public License v3 or later (GPL v3+).

·       Copyright © 2026 DoliResources. All rights reserved.

 

Gestion Hypermarché — Complete Hypermarket Management for Dolibarr. Copyright © 2026 DoliResources (www.doliresources.com). Distributed under GPL v3+. Version 1.0.0.