Dental Clinic Management - Dolibarr

1. Overview

Dental Clinic Management turns Dolibarr into a complete, ready-to-sell ERP/CRM solution dedicated to dental practices and clinics. It covers the entire activity of a modern dental clinic: patient records, appointments and medical agenda, consultations and diagnoses, an interactive tooth chart, treatment plans, surgical interventions, implantology, orthodontics, prostheses, endodontics, radiology and imaging, insurance and funds, care quotes, invoicing, medical stock, suppliers, automatic alerts, decision-making reporting and premium dashboards.

The module is secure, multi-entity, fully translated into five languages and built on a proven, extensible architecture so future versions can add a patient portal, a mobile app, e-signature, SMS/WhatsApp reminders, AI-assisted diagnosis and a full REST API.

2. Key Benefits

·       One unified platform for the whole clinic — clinical, administrative and financial.

·       Fast, guided data entry: linked interfaces, pre-filled foreign keys and dropdown pick-lists.

·       Premium medical dashboard with real-time KPIs and charts.

·       Native integration with Dolibarr Third parties, Proposals, Invoices, Payments, Products and Stock.

·       Built-in demonstration dataset for an immediate, realistic demo.

·       Granular per-area user rights and full multi-entity support.

·       Decision-making reporting with CSV, Excel, PDF export and direct printing.

3. Dental Fields Covered

·       General dentistry: consultation, diagnosis, scaling, conservative care.

·       Oral surgery: simple and complex extractions, oral surgery, bone grafts.

·       Implantology: implant placement and follow-up, full traceability (manufacturer, reference, lot).

·       Orthodontics: braces, aligners, periodic controls.

·       Prosthetics: crowns, bridges, veneers, dentures.

·       Endodontics: root canal treatment, devitalisation.

·       Paediatric dentistry, periodontology and aesthetic dentistry (whitening, veneers, smile design).

4. Functional Modules

Patients

Complete patient record: personal data, medical data (blood group, allergies, history, current treatments) and administrative data (insurance, fund, member number, emergency contact).

Appointments & medical agenda

Appointment scheduling (reason, type, practitioner, room/chair, duration) and a weekly calendar view. Statuses: planned, confirmed, completed, cancelled, no-show.

Consultations

Reason, clinical examination, diagnosis, observations and prescription, automatically archived in the patient history.

Medical files

Care history, radiographs, before/after photos, reports, prescriptions and documents.

Interactive tooth chart

FDI notation, adult and child dentition. Per-tooth state (healthy, decayed, filled, crown, implant, missing), pathology and treatment performed, with a colour legend.

Treatment plans

Acts with automatic total-cost calculation and session planning; convertible into a quote.

Interventions

Scaling, extraction, implant, crown, root canal, surgery and more, with detailed history.

Implantology

Implant reference, manufacturer, lot number, placement date and osseointegration follow-up.

Orthodontics

Appliance, treatment type, duration and periodic controls.

Radiology & imaging

Panoramic, scanner, intra-oral, CBCT — securely archived.

Insurance & funds

Organisation, contract, reimbursement rate and third-party payment.

Care quotes & invoicing

Linked to the native Dolibarr Proposals, Invoices and Payments modules: per-intervention or global invoicing and payment schedules.

Medical stock & suppliers

Consumables, medical products, implants and orthodontic material; lots and expiry tracking; prosthetic laboratories and suppliers.

5. Premium Dashboard

The dashboard is organised into four zones:

·       Zone A — Clinical activity: patients, appointments, consultations and interventions of the day, daily and monthly revenue, active and new patients.

·       Zone B — Medical activity: monthly appointments, number of interventions, implants placed, orthodontic treatments, with charts.

·       Zone C — Operational management: upcoming appointments, dental emergencies, ongoing treatment plans, unpaid invoices.

·       Zone D — Alerts: missed appointments, low stock, expired products, implant follow-ups, patient controls.

6. Reporting & Exports

Twelve ready-to-use reports across five families — patients (new patients, loyalty, care history), medical (interventions, implants, orthodontics), financial (revenue by period, revenue by practitioner, payments), insurance (reimbursements) and activity (appointments & attendance, occupancy & productivity). Every report can be exported to CSV, Excel and PDF, and printed directly from the browser.

7. Automatic Alerts

A daily scheduled task scans the database and raises de-duplicated alerts for upcoming and missed appointments, implant follow-ups, orthodontic controls, expiring and low medical stock.

8. Technical Specifications

·       Technical name: dentalclinicmanagement — module number 500800.

·       Depends on the Products/Services and Third parties modules.

·       Multi-entity: every table carries entity, date_creation, tms, fk_user_creat, fk_user_modif, status, import_key.

·       Granular rights per area (read / create-modify / delete) plus a global administration right; read and create granted by default.

·       Automatic schema self-healing on upgrades; secure install/remove of demonstration data.

·       GPL v3 licence.

Main SQL tables:

9. Dolibarr Integration

Direct links with Third parties, Proposals (care quotes), Orders, Invoices, Payments, Agenda, Documents, Bank, Products and Stock. Automations include quote creation from a treatment plan and field linking across interfaces for fast, consistent data entry.

10. Roadmap

·       Secure patient portal and mobile app

·       Electronic signature of quotes and consent forms

·       Automatic SMS / WhatsApp appointment reminders

·       AI-assisted diagnosis

·       3D dental scanner management

·       Prosthetic laboratory management

·       Tele-consultation

·       Full module REST API

·       Digital radiology (DICOM) integration

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