1. Presentation

Electronic Signature Enterprise transforms Dolibarr into a full professional electronic-signature platform, comparable to market solutions such as DocuSign, Adobe Acrobat Sign, Dropbox Sign, Yousign, SignRequest, PandaDoc, OneSpan Sign, Zoho Sign and Universign — without any external service.

It manages the complete signature lifecycle directly inside Dolibarr: document preparation, signer management, validation circuits, simple / advanced / certificate-based signatures, timestamping, legal evidence, secure archiving, full traceability, automatic notifications, auditing, reporting and API integration.

Publisher: DoliResources (www.doliresources.com). The DoliResources name appears in the module information.

Target users

·       Companies, SMEs and large groups

·       Public administrations and local governments

·       Law firms and legal departments

·       Accounting firms and service companies

·       Any organisation aiming to remove paper-based validation processes

2. Key features

·       Document preparation: PDF, Word, Excel, images and native Dolibarr documents; reference, title, type, confidentiality, expiry, SHA-256 hash and full history.

·       Signer management: Internal and external signers (customers, suppliers, partners, employees, managers, external parties); signing order, single / multiple / parallel / sequential signatures.

·       Signature fields: Drag-and-drop placement of signature, initials, date, name, text and checkbox fields, per page, per signer.

·       Signature methods: Simple electronic signature (draw, image, email validation), advanced signature (digital certificate, secure timestamp, digital fingerprint) and biometric architecture.

·       Reusable templates: Template library for contracts, quotes, HR and legal documents with dynamic variables and versioning.

·       Signature workflows: Configurable, multi-step, conditional, sequential or parallel validation circuits.

·       Invitations & reminders: Email / SMS / portal invitations with secure links, expiry and automatic reminders.

·       Electronic proofs: Probative evidence vault: signed document, date, time, IP, browser, fingerprint, certificate, signer identity and email proof; signature certificate PDF and evidence report.

·       Certificates: Digital certificate management, certification authorities, validity and expiry tracking with alerts.

·       Secure vault: Long-term encrypted archiving with retention, access control and versioning.

·       Audit & notifications: Complete audit log and intelligent multi-channel notifications.

·       Dashboard & reporting: Next-generation dashboard with KPIs and charts, plus a decisional reporting suite with CSV export.

·       API & integrations: Integration architecture ready for DocuSign, Yousign, Adobe Sign and Universign, plus REST API and webhooks.

3. Architecture

The module follows Dolibarr native architecture and standards: object model built on CommonObject, generic list/card engine, hooks-ready design, REST API compatibility, MultiCompany / multi-entity, multi-language, multi-currency, advanced rights management, responsive design, import/export and PDF generation.

Business objects (16)

·       Document — documents to sign

·       Signer — signatories

·       Signature field — drop zones

·       Signature — signature events

·       Template — reusable templates

·       Workflow — signature circuits

·       Workflow step — circuit steps

·       Invitation — sending & tracking

·       Proof — electronic evidence

·       Certificate — digital certificates

·       Audit log — traceability

·       Notification — alerts

·       Reminder — follow-ups

·       API client — API keys

·       Integration — external providers

·       Vault — secure archive

Technical: PHP 8.x, MySQL / MariaDB (PostgreSQL-compatible design), object-oriented, documented code, advanced security and optimised performance. Minimum Dolibarr 16, tested on recent versions.

4. Menus

A dedicated top menu “Electronic Signature” exposes the following sections:

·       Dashboard

·       Documents to sign

·       Signers

·       Signature fields

·       Signatures

·       Templates

·       Signature workflows

·       Workflow steps

·       Invitations

·       Reminders

·       Electronic proofs

·       Certificates

·       Audit log

·       Notifications

·       Secure vault

·       API & keys

·       Integrations

·       Reporting

·       Setup

5. Signature workflow

The workflow engine drives the full signing process:

·       Document creation

·       Internal control

·       Manager validation

·       Management signature

·       Customer signature

·       Archiving

·       Audit

Workflows are configurable, multi-step, conditional, sequential or parallel. Each step defines an order, a type (review, validation, signature, approval, notification), an approver role, a delay and mandatory flag.

6. API & integrations

An open API architecture enables external signature, certification authorities, eSignature providers, mobile applications and customer / supplier portals. Future integrations are prepared for DocuSign, Yousign, Adobe Sign and Universign. Bidirectional integration with native Dolibarr modules: Third parties, Contacts, Products, Quotes, Orders, Invoices, Payments, Contracts, Projects, Tasks, HR, ECM/DMS, CRM, Agenda, REST API, Webhooks, MultiCompany.

7. Security & compliance

·       Document encryption and fine-grained permissions with user profiles

·       Complete audit log and action history (GDPR traceability)

·       Secure timestamping, SHA-256 fingerprints and evidence retention

·       Link expiration, reinforced authentication (OTP) and sealed proofs

·       Compliance with eIDAS (Europe) and ESIGN / UETA (USA) standards

8. Setup & demonstration data

The setup page configures the default expiry delay, reminder frequency, timestamp authority and per-signature notifications. Two dedicated buttons let administrators “Install demonstration data” (a realistic dataset of documents, signers, workflows, signatures, proofs, certificates and invitations) and “Remove demonstration data” (removing only the demo records). The module ships in French, English, Italian, German and Spanish using the native Dolibarr translation system.

© 2026 DoliResources — www.doliresources.com — All rights reserved.