1. Executive Summary

EventHall Management is a complete, native Dolibarr vertical module that turns the Dolibarr ERP/CRM platform into a full-featured management system for event halls, wedding and reception venues, banquet rooms, conference and event centres, and private party spaces. It is published by DoliResources and delivered as a ready-to-install module (module directory “sallefetes”) that plugs directly into the standard Dolibarr back office.

The module lets venue operators run their entire business inside a single tool — from the first customer enquiry, through quotation, reservation and event preparation, all the way to invoicing, deposit and balance collection, and post-event reporting. Because it is built on top of native Dolibarr objects (third parties, quotes, orders, invoices, payments, products and bank accounts), there is no need for any external booking, CRM or accounting software: the commercial pipeline, the operational planning and the financial books all live in the same database.

Target Users

·       Wedding & reception venues — wedding and reception halls managing high-value, date-critical bookings;

·       Conference & event centres — meeting rooms, seminar and gala spaces with recurring corporate clients;

·       Private party spaces — banquet rooms and party spaces rented for birthdays, baptisms and ceremonies;

·       Multi-hall / multi-site operators — operators running several halls or sites who need a shared calendar and shared catalogue.

Value Proposition

·       Run the whole venue business inside Dolibarr — no external software to license, sync or reconcile.

·       Prevent costly double-bookings through built-in reservation conflict detection.

·       Turn every enquiry into a structured pipeline with a clear commercial and operational lifecycle.

·       Standardise your offer with reusable spaces, services and commercial packages.

·       Track deposits and balances against native Dolibarr invoices and payments.

·       Get an executive dashboard and a full reporting hub without building spreadsheets by hand.

2. Key Features

EventHall Management groups its capabilities into commercial, operational, financial and platform functions. All features are driven by a single, coherent object model and are accessible from a dedicated top-level menu inside Dolibarr.

Commercial & Client Management

·       Client management — Full client management with contacts, history and links to native Dolibarr third parties.

·       Event management — Every event follows a clear lifecycle pipeline from enquiry to completion.

·       Reservation planning — Calendar-oriented reservation planning with automatic double-booking / conflict detection.

·       Spaces & halls catalogue — Catalogue of spaces and halls with type, capacity and availability.

·       Services & packages — Reusable services / prestations bundled into commercial packages.

Operational Management

·       Equipment inventory — Equipment inventory with assignment and movement tracking per event.

·       Suppliers & staff — Suppliers and staff directories linked to events and tasks.

·       Contracts — Contracts attached to events, spaces and clients.

·       Preparation workflow — Event-preparation workflow with tasks, owners and checklists.

·       Seasons & maintenance — Seasonal parameters and hall maintenance scheduling.

Financial Management

·       Payment tracking — Deposit and balance payment tracking against native invoices.

·       Native billing — Full reuse of Dolibarr quotes, orders, invoices, payments and bank accounts.

Platform & Analytics

·       Executive dashboard — Premium executive dashboard with KPIs, pipeline and financial indicators.

·       Reporting hub — Reporting hub with commercial, operational and financial reports.

·       Automation & alerts — Automation & alerts engine for reminders, deadlines and follow-ups.

·       Integration — Native Dolibarr integration — third parties, quotes, orders, invoices, payments, products and bank.

·       Exports — CSV, Excel and PDF export across the reporting hub and object lists.

3. Architecture

EventHall Management is built on a generic, key-driven engine. Each business object is described once and the engine renders its list view, its card (detail) view and its edit form from that description — an MVC-ish list/card engine that keeps the whole module consistent. Every object maps to exactly one SQL table, all prefixed with “llx_sallefetes_”, and the module reuses native Dolibarr classes wherever a standard concept already exists (Societe, Product, Propal, Commande, Facture, Paiement, User).

Business objects (18)

 

Permissions are organised in 8 functional groups so that each role sees only the screens it needs. The module registers under Dolibarr numero 510300.

Permission groups (8)

 

Technical summary

·       Generic key-driven engine with a shared list/card/edit renderer.

·       One SQL table per object, prefixed llx_sallefetes_.

·       Native Dolibarr classes reused: Societe, Product, Propal, Commande, Facture, Paiement, User.

·       Module numero 510300; 8 permission groups; 18 business objects.

4. Event Lifecycle

The heart of the module is the Event object, which moves through a seven-stage pipeline. The pipeline is visualised as a Kanban board so that the team can see, at a glance, where every booking stands and what needs attention next.

 

Supported event types

Each event is typed so the venue can filter, price and report by category. Supported types include: wedding, engagement, birthday, seminar, conference, gala, business meeting, baptism and private ceremony.

5. User Guide

This section walks through the main screens of EventHall Management. All screens share the same look and feel and are reached from the module's top menu inside Dolibarr.

5.1 Dashboard

The premium executive dashboard is the landing screen. It surfaces key indicators — upcoming events, pipeline value by stage, occupancy, revenue and outstanding payments — together with quick shortcuts to the most common actions. It gives management an immediate read on the health of the venue business.

5.2 Events & Pipeline

The Events screen lists every event and offers a Kanban pipeline view. Cards can be moved between stages, and each event opens onto a full card showing the client, space, services, contract, tasks, equipment and payments in one place.

5.3 Planning Calendar

The planning calendar shows reservations across dates and spaces. It highlights availability, flags conflicts, and prevents double-booking by checking any new reservation against existing confirmed events for the same space and time slot.

5.4 Clients

The Clients screen manages customer records, each linked to a native Dolibarr third party. From a client card you can see their event history, contracts, quotes and payment status, giving a complete 360-degree view of the relationship.

5.5 Spaces

The Spaces catalogue lists every hall and room with its type, capacity and availability. Spaces can be marked for maintenance and are the basis for the planning calendar and conflict detection.

5.6 Services & Packages

The Services screen holds the catalogue of prestations (catering, decoration, sound, staff, etc.). Services are combined into commercial packages with set prices, which can then be added to an event in a single click.

5.7 Equipment

The Equipment screen manages the physical inventory. Items can be assigned to events, and each movement is recorded so the team always knows what is available, reserved or out on an event.

5.8 Contracts

The Contracts screen manages the contractual agreements tied to events, spaces and clients. Contracts capture the agreed terms and are linked to the corresponding event and billing documents.

5.9 Payments & Invoicing

Payments are tracked as deposits and balances against native Dolibarr invoices. The screen shows what has been billed, what has been paid, and what remains outstanding for each event, using Dolibarr's standard invoicing and bank reconciliation.

5.10 Reporting

The Reporting hub gathers commercial, operational and financial reports. Every report can be filtered by period, space, type or client and exported to CSV, Excel or PDF.

5.11 Configuration

The Configuration screen manages module settings, permission groups, seasons, automation rules and reference data. It also includes a one-click demo-data loader that populates a realistic sample dataset so new users can explore the module immediately, and a purge option to clean it up afterwards.

6. Reporting & Analytics

EventHall Management ships with a structured reporting hub organised into three families. Each report can be filtered and exported for further analysis or client communication.

 

Export formats

·       CSV — for import into spreadsheets and third-party tools.

·       Excel — formatted workbooks for finance and management.

·       PDF — print-ready documents for clients and archives.

7. Security & Standards

EventHall Management follows Dolibarr's security and coding standards so it can be deployed safely in production, including multi-user and multi-company environments.

·       CSRF protection — All forms and actions are protected against Cross-Site Request Forgery (CSRF).

·       Per-group permissions — Access is governed by 8 permission groups, assignable per user and per role.

·       Multi-user — Designed for concurrent use by front-desk, operations and finance teams.

·       Multi-entity — Fully compatible with Dolibarr's multi-entity (multi-company) mode.

·       Data validation — Input is validated server-side to protect data integrity.

·       Code quality — Clean, documented PHP following Dolibarr conventions for maintainability.

·       Compatibility — Tested and compatible with recent Dolibarr releases (16 and above).

8. Installation & Configuration

Installing EventHall Management follows the standard Dolibarr external-module procedure.

Requirements

 

Installation steps

1.     Copy the sallefetes module directory into htdocs/custom/ of your Dolibarr installation.

2.     Log in as an administrator and open Setup → Modules / Applications.

3.     Locate EventHall Management and enable it. Dependencies (Societe, Product) must be active.

4.     Open the module configuration to review permission groups and settings.

5.     Optionally click the demo-data button to load a sample dataset, then explore the module.

6.     Assign permission groups to your users and start creating spaces, services and events.

9. Licensing & Support

EventHall Management is distributed under the GNU General Public License version 3 (GPLv3), in line with the Dolibarr ecosystem.

·       License — GNU GPL v3.

·       Publisher — DoliResources.

·       Website — www.doliresources.com.

·       Copyright — © 2026 DoliResources — All rights reserved.

·       Version — Version 1.0 (July 2026).

 

For support, updates and additional Dolibarr vertical modules, visit www.doliresources.com.

 

EventHall Management — Functional Documentation — DoliResources — Version 1.0