Discover powerful Dolibarr extensions designed to automate your business processes
1. Overview
Event Management Pro turns Dolibarr into...
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1. Overview
Event Management Pro turns Dolibarr into a complete, professional solution for event agencies. It manages the entire life-cycle of an event — from prospecting and quoting to on-site delivery and financial closing — for weddings, seminars, conferences, trade shows, exhibitions, congresses, festivals, sporting and corporate events, product launches, private parties, birthdays and official receptions.
Built on a robust generic engine, the module adds 18 dedicated database tables, an executive dashboard, an event CRM with a drag-and-drop sales pipeline, electronic-signature quotes, resource and venue planning, QR-code ticketing, participant accreditation, sponsors & partners management, multi-channel marketing and a full BI reporting suite — all natively integrated with Dolibarr third parties, quotes, orders, invoices, payments and bank.
2. Key Benefits
· Single platform — run an entire event agency inside Dolibarr, with no third-party software.
· 360° event view — budgets, margin, prestations, resources, tickets, participants and sponsors on one card.
· Faster sales — visual CRM pipeline, electronic-signature quotes and conversion tracking.
· Operational control — staff, artists, venues, equipment, logistics and planning in one place.
· Data-driven — executive dashboard plus 17 exportable BI reports (PDF / Excel / CSV).
· Native integration — automatic links to Dolibarr invoicing, payments, bank and projects.
· Ready to use — one-click demonstration dataset, granular permissions and 5 languages.
3. Compatibility
· Dolibarr v16 → v23+
· PHP 7, 8+
· Multi-entity, multi-company and SaaS ready
· Languages: English, French, Italian, German, Spanish
· License: GPL v3 — Publisher: DoliResources
4. Functional Modules
The module exposes a dedicated left-menu entry and a quick-navigation bar. Each functional area below is a full management interface with list, search, column selector, detailed card and cross-links.
|
Module |
Capabilities |
|
Dashboard |
Executive cockpit with five KPI zones (commercial, events, finance, resources, marketing), a pipeline preview and dynamic charts (revenue evolution, events by category). |
|
Prospects |
Event prospects with type, estimated budget and date, source, assigned sales rep and pipeline stage. |
|
Event CRM |
Drag-and-drop Kanban pipeline: Prospect → Qualification → Quote sent → Negotiation → Contract signed → Event delivered. |
|
Clients |
Customer overview based on native third parties with event and quote counts and revenue. |
|
Events |
Full event card: customer, type, dates/times, venue, planned & actual budgets, revenue, manager, status, margin cockpit and linked prestations. |
|
Events calendar |
Chronological timeline of upcoming and past events grouped by month. |
|
Quotes |
Event quotes with amount, discount, taxes, validity and electronic signature, linked to events, prospects and customers. |
|
Services |
Prestations (sound, lighting, decoration, entertainment, catering, video, photography, security, transport) with automatic cost / sale price / margin. |
|
Resources |
Generic resource allocations linking staff, equipment and venues to events. |
|
Staff |
Event staff (coordinators, hosts, technicians, security, hostesses) with role, daily rate, availability and skills. |
|
Speakers & Artists |
Speakers, trainers, artists, DJs and hosts with type, fee, agent contact and availability. |
|
Venues & Rooms |
Rooms, hotels, conference centres and outdoor spaces with capacity, surface, equipment, rates and availability. |
|
Equipment |
Material catalogue (lighting, sound, LED screens, furniture, structures) with stock, availability, rental price, state and maintenance. |
|
Logistics |
Transport, delivery, set-up and tear-down with origin, destination, planned date, cost and assigned staff. |
|
Planning |
Consolidated resource planning table of all staff / equipment / venue allocations. |
|
Ticketing |
Standard / VIP / Premium tickets with price, quantities, QR code, access zone and validity window. |
|
Participants |
Registrations with badge code, accreditation status, check-in flag and time. |
|
Sponsors |
Sponsorship management with level (platinum/gold/silver/bronze), contribution, visibility and contract. |
|
Partners |
Partner network (suppliers, media, institutional, technical) with domain, contribution and contract. |
|
Marketing |
Email / SMS / WhatsApp / social campaigns with sent, opens, clicks and conversion tracking. |
|
Contracts |
Artist, sponsor, supplier and venue contracts with amount, dates and signature status. |
|
Invoicing |
Deposits, interim invoices and final balance linked to native Dolibarr invoices, payments and bank. |
|
Reporting |
17 BI reports (commercial, events, financial, participants, resources) exportable to PDF / Excel / CSV with print. |
|
Setup |
Default currency, VAT rate and quote validity, plus install / remove demonstration data. |
5. Selected Screens
6. Native Dolibarr Integration
· Third parties & contacts (customers, suppliers, sponsors, partners)
· Quotes (Propal), orders, invoices, payments and bank
· Products & services, projects and agenda
· Automations: prospect → customer, event → project, quote → order, order → invoice
7. Users & Permissions
Eight granular permission groups (read / create-modify / delete) cover Events & services, Prospects & CRM, Quotes & contracts, Resources, Ticketing & participants, Sponsors & partners, Marketing and Reporting. They let you compose role profiles such as Director, Event Project Manager, Sales Rep, Coordinator, Logistician, Accountant and Administrator.
8. Demonstration Data
A one-click dataset (and a secure removal button) populates the module with 100 events, 500 participants, 100 prospects, 50 customers, 50 venues, 200 equipment items, 100 staff members and 50 sponsors, plus quotes, services, tickets, campaigns, logistics and contracts.
