HR Management Pro - Dolibarr

1. Overview

HR Management Pro turns Dolibarr into a complete HRIS (Human Resources Information System), letting an organisation manage the entire employee life-cycle — from recruitment to departure — without any external software. It is published by DoliResources and natively integrates with the Dolibarr ecosystem (third parties, products, services, proposals, orders, invoices, contracts, agenda and users).

The module is built on a robust generic object engine and ships with a distinctive Supply-Chain-styled dashboard, an advanced reporting hub, a recruitment Kanban pipeline, an employee self-service portal and an automatic HR alert engine. Payroll calculation is intentionally out of scope; the module focuses on HR administration, talent and compliance.

Key facts:

·       Scope: complete management for employees, contracts, time, recruitment, training, performance, onboarding and occupational health & safety.

·       Compatibility: Dolibarr 17 to 20+, PHP 7.1+, multi-entity / multi-company.

·       Languages: French, English, Italian, German and Spanish (350 translation keys per language).

·       Architecture: 24 business objects + dashboard and reporting helper tables; unique module number 502300.

·       Publisher: published by DoliResources (https://www.doliresources.com), distributed under GPL v3+.

2. Supply-Chain Styled Dashboard

The home dashboard adopts a distinctive Supply-Chain visual identity (deep marine, royal blue, logistics teal and amber accents) that sets it apart from classic Dolibarr dashboards. It is organised into four KPI zones and a graphical analytics area.

10 key performance indicators across 4 zones:

·       Workforce — total headcount, active contracts, ending contracts, turnover rate, new hires and departures of the month.

·       Time & leave — pending leave requests, absenteeism rate, monthly overtime, monthly absence days.

·       Recruitment & talents — open positions, candidates in process, upcoming interviews, appraisals of the year.

·       Training & compliance — training budget consumed, certifications expiring, upcoming medical visits, incidents of the year.

6 dynamic charts (DolGraph):

·       headcount evolution, headcount by department, age pyramid, contract-type split, recruitment funnel and absenteeism per month.

3. Functional Domains & Features

3.1 Personnel administration

·       Employees — Complete employee records: civil status, contact details, emergency contacts, supporting IDs, IBAN, social-security number, staff ID.

·       Contracts — Employment contracts (permanent, fixed-term, temp, internship, apprenticeship): dates, trial period, weekly hours, classification, workplace, signature status, link to a native Dolibarr contract.

·       Org structure — Positions and departments with hierarchy, cost centre, target headcount and organisational structure.

·       Documents — HR document register (contracts, amendments, certificates, attestations) with type and expiry tracking.

3.2 Working time & leave

·       Timesheets — Timesheets with detail lines (day, task, hours, overtime, project reference) and automatic totals.

·       Leave — Leave & absence requests (paid leave, RTT, sickness, unpaid, family events) with a two-level approval workflow: request → manager validation → HR validation.

·       Balances — Annual leave balances per employee and leave type (allocated, taken, remaining).

·       Schedules — Weekly schedules and shifts per employee, location and hours.

3.3 Recruitment (ATS)

·       Job openings — Job openings with position, department, number of positions, contract type, required experience and education, publish and close dates.

·       Candidates — Candidate pipeline managed as a drag-and-drop Kanban board across seven stages (new, screening, interview, assessment, offer, hired, rejected).

·       Interviews — Interviews with type, date, interviewer, mode, score and outcome.

3.4 Training & skills

·       Trainings — Training catalogue and sessions linked to a training organisation (native third party), with trainer, dates, duration, cost, budget and seats.

·       Enrollments — Employee enrollments with attendance, score, pass status and certificate issuance.

·       Skills — Skills repository by category and level scale.

·       Certifications — Certifications & qualifications with issuer, issue and expiry dates, and automatic expiry alerts.

3.5 Performance & talents

·       Appraisals — Appraisal campaigns (annual, professional, mid-year, trial period) with overall score, strengths and areas of improvement.

·       Goals — Individual goals (OKR / KPI) with type, target and achieved values, weight, progress and due date.

3.6 Onboarding / Offboarding

·       Processes — Onboarding and offboarding journeys per employee with completion tracking, responsible person and target date.

·       Tasks — Checklist tasks (prepare workstation, create IT access, hand over badge, return equipment, exit interview…) with due date and done status.

3.7 Occupational health, safety & compliance

·       Medical visits — Medical visits (hiring, periodic, return-to-work, on-demand) with doctor, occupational-health provider, result, fitness verdict and next visit date.

·       Incidents — Workplace incidents and accidents with type, severity, days off, description and corrective action.

3.8 HR alerts engine

·       Automatic alerts — A scheduled (cron) engine automatically generates dated alerts for contract ends, trial-period ends, due medical visits and expiring certifications. Alerts can also be generated on demand and marked as treated.

3.9 Employee self-service portal

·       Portal — A dedicated space where employees consult their leave balances, submit leave requests entering the approval workflow, and view their trainings, documents and certifications.

4. Reporting Hub

A dedicated reporting menu provides 14 ready-to-use reports across five categories. Every report can be filtered, printed, and exported to CSV, Excel (XLSX) and PDF.

·       Workforce — headcount by department, staff movements, turnover, seniority.

·       Time & leave — leave & absences, absenteeism, overtime.

·       Recruitment — recruitment pipeline, job openings, interviews.

·       Training — trainings, certifications.

·       Health & safety — medical visits, incidents.

5. Native Dolibarr Integration

HR prestations can be quoted and invoiced without leaving the module. The 'Linked interfaces' panel, shown on records that carry a third-party or organisation link (trainings, etc.), creates native Dolibarr documents in one click:

·       create a proposal, a sales order, a customer invoice or a contract pre-linked to the related third party (training organisation, recruitment agency, occupational-health provider).

·       link employees to native Dolibarr users; rely on native third parties, products and services.

·       a generic 'linked records' panel also lets you create any related HR object with the foreign key pre-filled, keeping interfaces connected and data entry fast.

6. Demonstration Data

From the configuration page, a single click loads a realistic and coherent demonstration dataset covering every module (around 80 employees with contracts, leave with approval statuses, a full recruitment pipeline, trainings, appraisals, onboarding journeys, medical visits and incidents), together with native third parties and service products. A second button cleanly wipes all demonstration data. The dataset is versioned so an upgrade can re-seed improved demo content.

7. Roles, Security & Technical

Granular permissions per functional domain (read / create-modify / delete / export), suitable for typical profiles: HR Director, HR Officer, Manager, Recruiter, Training Manager, HSE Officer, Employee and Administrator.

·       Security — CSRF tokens on every form, typed GETPOST() input handling, output escaping and prepared queries.

·       Engineering — 24 business objects on a generic engine, self-healing schema, top-tab to left-menu synchronisation, FontAwesome-5-safe icons.

·       Quality — verified live on Dolibarr 17 — clean activation, full demo seeding, all pages returning HTTP 200 with zero fatal errors, valid CSV / Excel / PDF exports and a working Kanban.

© 2026 DoliResources — https://www.doliresources.com — HR Management Pro v1.0 — GPL v3+