1. Overview

Library Management transforms Dolibarr into a genuine, professional Integrated Library System (ILS / SIGB), enabling libraries to run all of their activities directly inside Dolibarr without any separate specialised software. It is designed for public, university, school, corporate, private and specialised libraries, and scales from a small single-site library to large networks.

The module covers the complete library workflow: document cataloguing, copy/stock management, members and membership cards, loans and returns, reservations and waiting lists, fines and penalties, acquisitions and purchase suggestions, staff, cultural events, inventories, automatic alerts, a premium dashboard and a full reporting suite. It is modular, ergonomic and evolutive.

2. Native Dolibarr Integration

A core design principle: the module never re-creates a feature that already exists in Dolibarr. It reuses and enriches the native modules, keeping the whole ERP perfectly consistent.

3. Detailed Functional Coverage

3.1 Document Catalog

A complete bibliographic catalog. Each document (book, periodical, journal, thesis, digital, audio, video…) can hold:

·       ISBN / ISSN and internal code

·       Title and subtitle

·       Author, plus co-authors, translators and illustrators (contributor roles)

·       Publisher and collection / series

·       Category, Dewey classification and custom classification

·       Themes, keywords and summary

·       Number of pages, language and edition

·       Format / type (paper, digital, audio, video, magazine, journal, thesis, dissertation…)

·       Publication date

·       Number of copies and per-copy location (building, room, aisle, shelf)

·       Condition, cover image, barcode and QR code

·       Full history

Each document is linked directly to a native Dolibarr Product.

3.2 Copies (Physical Items) & Documentary Stock

Every physical exemplar is managed individually, integrated with the native Stock and Warehouse modules:

·       Unique inventory number and barcode

·       Availability (available, on loan, reserved, in repair, lost)

·       Physical condition (new, good, worn, damaged)

·       Location (shelf) and supplier

·       Acquisition date and price

·       Lost and damaged item tracking

·       Inventories (récolement) with reconciliation lines

3.3 Members (Patrons)

Member management is linked to native Third parties and supports every patron profile:

·       Students, teachers, individuals, companies and associations

·       Membership cards with validity dates, renewals and fees (cotisations)

·       Loan history and sanctions

·       Academic fields: faculty, department and program (for university libraries)

3.4 Loans (Circulation)

·       Check-out and check-in from a one-click circulation desk (barcode entry)

·       Configurable loan duration and borrowing limits

·       Renewals with a maximum-renewals rule

·       Multiple simultaneous loans per member

·       Automatic due-date calculation

·       States: ongoing, late, returned, lost

·       Kanban loan board and full loan history

·       Automatic notifications (due soon, overdue)

3.5 Reservations

·       Online-style reservation of documents

·       Waiting list with queue rank

·       Confirmation and availability notification

·       Automatic expiry of stale reservations

3.6 Fines & Penalties

·       Late-return fines computed automatically from the number of days overdue

·       Damage and loss penalties

·       Paid / unpaid tracking

·       Connected to native Dolibarr invoicing and payments

3.7 Suppliers & Acquisitions

Acquisition management fully integrated with the native purchasing chain:

·       Supplier catalogues, orders, receptions, invoices and contracts

·       Acquisition orders with order lines and budget tracking

·       Purchase suggestions submitted by members, with a validation workflow (pending, approved, rejected, ordered)

·       Shortcuts to native Quotes, Supplier Orders and Supplier Invoices

3.8 Collections & Holdings

·       Collections, series, magazines and journals

·       Documentary holdings and archives

3.9 Academic Libraries

Dedicated fields let the module fit university and specialised libraries: programs, departments, faculties and specialised collections are handled through member and catalog attributes.

3.10 Staff Management

Linked to native Dolibarr Users, with tracking of activity, loans handled and productivity.

3.11 Document / Records Management (DMS)

Integrated with the native ECM/DMS to archive PDF documents, scans and attachments.

3.12 Automatic Notifications & Alert Engine

A scheduled task (cron) scans the library daily and raises alerts, using Dolibarr e-mails and notifications:

·       Return due soon and overdue returns

·       Reservation available

·       Membership card expiring

·       New acquisitions

3.13 Digital Catalog (OPAC)

A visual cover-based catalog with instant search, and a foundation (REST-ready objects) to later publish an online public catalog (OPAC).

4. Premium Dashboard

A brand-new cockpit, distinct from the standard Dolibarr dashboard, built around a modern library visual identity (deep blue, paper beige, emerald green, anthracite grey, off-white). It is organised into five KPI zones and four charts.

Key indicators (widgets)

·       Available documents

·       Documents on loan

·       Overdue documents

·       Pending reservations

·       New members (month)

·       Documents acquired this month

·       Membership revenue

·       Fines due

·       Lost documents

·       Most-borrowed documents

Charts

·       Loans trend (12 months)

·       Distribution by category

·       Most-consulted / borrowed titles

·       Monthly activity

·       New members

·       Collection status

·       Item rotation

·       Overdue breakdown

·       Per-library statistics (MultiCompany)

5. Reporting

A dedicated Reporting menu produces 16 situation reports across the whole activity, each exportable to PDF, Excel and CSV.

6. Configuration

A complete administration screen provides:

·       Library parameters

·       Loan durations

·       Maximum number of loans

·       Fine amount per day

·       Reservation validity

·       Membership fee and maximum renewals

·       Categories, classifications and document types

·       Notification parameters

·       Advanced rights management

·       Dashboard colours (library identity)

Demonstration dataset

Two buttons in the configuration page let administrators:

·       Load demo data: Load a realistic demonstration dataset

    Automatically creates books, magazines, journals, members, staff, suppliers, orders, loans, reservations, stock, payments and report data.

·       Purge demo data: Remove only the data created by the module, without affecting native Dolibarr data

7. Business Objects (20)

8. User Experience & Interface

·       Responsive design and dark-mode ready styling

·       Vector (Font Awesome) icons

·       Instant search and multi-criteria filters

·       Interactive tables with toggleable columns

·       Kanban board, calendar view and cover-based catalog view

·       Fast in-page navigation bar (all module tabs)

·       A polished visual rendering, well above the standard Dolibarr theme

9. Security

·       CSRF protection (tokens on every action)

·       XSS protection (systematic output escaping)

·       Escaped SQL queries

·       Advanced, per-group permission management

·       MultiCompany compatibility (entity isolation on every query)

·       Full logging and action auditing

10. Technical Summary

 

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