1. Overview

Padel Management transforms Dolibarr into a complete, purpose-built management platform for padel clubs and centers. It centralizes every operational, commercial and sporting activity of a padel facility — court booking, players and memberships, matches and internal ranking, tournaments, coaching, shop & bar point of sale, staff, equipment, maintenance, sponsors, health & safety and decision reporting — so that a club can be run end to end without any additional software.

The module is fully integrated with the native objects of Dolibarr (third parties, contacts, quotes, orders, invoices, payments, products, bank and agenda), which means all financial operations rely on the standard, proven Dolibarr accounting chain rather than a parallel system.

Who is it for?

·       Indoor and outdoor padel clubs and multi-court centers

·       Sports complexes offering padel among other activities

·       Padel academies and coaching structures

·       Franchises and networks managing several padel venues

Key benefits

·       One tool: run reservations, sport, retail and back-office from a single Dolibarr instance

·       Real-time control: a dedicated command-center dashboard with live KPIs and charts

·       Revenue optimization: peak / off-peak court pricing, subscriptions, coaching and retail combined

·       Player engagement: levels, internal ranking, loyalty and VIP management

·       Ready to demo & sell: one-click realistic demonstration dataset and secure purge

2. Command-Center Dashboard

The module ships with a premium, padel-themed executive dashboard (court-green / sport-blue / ball-yellow charter) designed to give managers an immediate, real-time overview of the whole club. It is organized into five decision zones.

2.1 KPI zones

·       Courts & attendance: total courts, available courts, courts in maintenance, players present today, occupancy rate

·       Today's activity: today's bookings, matches of the day, coaching sessions of the day, upcoming tournaments, staff on duty

·       Bookings & subscriptions: active subscriptions, active players, new members this month, no-shows / cancellations

·       Revenue: total revenue plus a breakdown by source: bookings, subscriptions, coaching, shop and bar, outstanding balance

·       Maintenance & safety: open maintenance tasks, courts in maintenance, open safety incidents, critical stock alerts

2.2 Visual analytics

·       Booking lifecycle Kanban preview (Draft, Pending, Confirmed, On-site, Completed) with the latest reservations per stage

·       Monthly bookings trend chart (12-month bar graph)

·       Players-by-level distribution chart (doughnut)

·       Quick-action buttons: Check-in, Planning, Point of Sale

3. Court Management

Courts are the core asset of the club. Each court is fully described and its real-time state is tracked.

·       Court type: indoor or outdoor

·       Physical attributes: wall type (crystal/glass, panoramic, solid, mixed), length, spectator capacity, maximum players, lighting

·       Pricing: separate off-peak and peak hourly rates

·       Availability state: available, occupied or in maintenance

·       Regulatory follow-up: last control date and next control date

·       Organization: assignment to an area/zone and to a responsible staff member

Court board (real-time view)

A dedicated board groups every court by status (available / occupied / in maintenance) as colored cards showing the zone, court type, number of players and hourly price — for instant operational awareness.

Areas / zones

Courts and amenities are grouped into areas (indoor courts, outdoor courts, club-house & reception, bar & shop, changing rooms) with capacity, surface, opening hours and a planning color.

4. Booking Engine

A complete reservation engine drives the daily operation of the club, from the first request to the completed and paid session.

4.1 Booking features

·       Booking types: single, double, lesson, tournament, corporate

·       Scheduling: court, play date, time slot and duration, number of players

·       Channels: walk-in, online, phone, mobile app, partner

·       Pricing & payment: amount excl. tax, discount, tax, total, deposit, paid amount and outstanding balance

·       Native links: each booking can be linked to a Dolibarr quote, order and invoice

4.2 Lifecycle board (Kanban)

Bookings move through a visual pipeline — Draft → Pending → Confirmed → On-site → Completed — with a one-click stage change, ideal for the front desk and daily operations. Cancelled bookings are tracked separately for no-show and cancellation-rate analytics.

4.3 Monthly planning

A calendar view displays bookings, matches and tournaments per day across the month, with month navigation, today/weekend highlighting and colored chips per activity type.

4.4 Front desk & check-in

·       Validate access tickets by scanning or typing a QR code / barcode

·       Today's bookings list with a one-click mark-present action

·       Daily counters of tickets sold and validated

5. Matches, Tournaments & Teams

5.1 Matches

Every friendly or ranked match can be recorded with full scoring, feeding the internal ranking and player statistics.

·       Match setup: date, court, match type (friendly, ranked, tournament, championship), link to a booking or tournament

·       Participants: up to four individual players and/or two teams (side A vs side B)

·       Scoring: score per set (up to three sets), winner side, duration and ranking points awarded

·       State: scheduled, played or validated

5.2 Tournaments

·       Formats: pools, direct elimination, pools + elimination, Americano

·       Categories: P25, P100, P250, P500, P1000

·       Organization: start/end dates, maximum number of teams, registrations, entry fee, prize pool, referee/manager

·       State: planned, ongoing, done or cancelled

5.3 Teams / pairs

Padel pairs and teams are managed as first-class records: the two players, category, ranking points, matches played and won, contact details and links to a company/third party.

6. Players & Membership

6.1 Player profiles

·       Sporting profile: level (beginner to competition), ranking points, license number, dominant hand and preferred court side

·       Contact & identity: name, birth date, gender, phone, email, address, town, emergency contact

·       Engagement: VIP flag, loyalty points, preferences and active/inactive state

·       CRM link: optional attachment to a Dolibarr third party (company/club)

6.2 Subscriptions

·       Formulas: monthly, quarterly, annual, credit packs, unlimited, student, family, corporate

·       Follow-up: start/end dates, price, paid amount, payment status, auto-renewal, court credits

·       State & alerts: active, expired or suspended, with expiry and renewal automations

6.3 Access tickets

Pay-per-play access is handled with access tickets carrying a QR code / barcode, validity window, price and quantity — validated at the front desk (sold, validated, used, cancelled).

7. Coaching

Coaching sessions and clinics are planned and tracked end to end.

·       Session types: individual, group, clinic/stage, improvement

·       Planning: coach, player, court, date, time slot and duration, number of participants, level

·       Pedagogy & billing: training program, progress notes, price and paid amount

·       State: planned, done or cancelled

8. Shop, Bar & Point of Sale

8.1 Catalogue

Shop and bar items (rackets, balls, grips, bags, textiles, shoes, drinks, snacks) are managed with sell price, cost price, VAT rate, stock quantity and low-stock threshold, linked to native Dolibarr products.

8.2 Point of sale (POS)

·       Fast touch catalogue with a dynamic cart and instant checkout

·       Two outlets: boutique and bar

·       Multiple payment methods (cash, card, online, voucher)

·       Automatic stock decrement and sale + sale-lines recording

8.3 Stock

Stock movements (in, out, adjustment) are logged per item and category, with supplier and date, feeding stock reports and critical-stock alerts on the dashboard.

9. Staff, Equipment, Maintenance, Sponsors & HSE

9.1 Staff & shifts

·       Staff/coaches: role, specialty, certification, contract type, hourly rate, linked Dolibarr user

·       Shifts & clocking: planned shifts with start/end times, hours, clock-in/clock-out and states (planned, present, absent, done)

9.2 Equipment & maintenance

·       Equipment: rackets, ball machines, nets, textiles, lighting, grips — brand, model, serial number, rental option and price, warranty and control dates

·       Maintenance: preventive, curative or regulatory interventions with request/planned/done dates, priority, assigned staff, supplier, cost and parts used

9.3 Sponsors & partnerships

Sponsors and partners are managed with partnership type (principal, official, partner, media, equipment supplier), contract amount and reference, validity period, benefits and state (active, expired, prospect).

9.4 Health, safety & documents

·       HSE incidents: type, severity, location, description, corrective action and state — for injuries, equipment, safety and controls

·       Document library (DMS): contracts, insurance, controls, certificates, plans and safety documents with date, expiry, version and state

10. Decision Reporting

A dedicated reporting hub provides 19 ready-to-use reports covering every dimension of the club. Each report offers KPIs and can be printed or exported to CSV, Excel and PDF, with period filtering.

Area	Reports
Activity & occupancy	Court occupancy, Bookings, Court availability
Revenue	Revenue by source, Court profitability, Overall profitability
Members	Subscriptions, Players & attendance, Top customers
Sport	Matches & ranking, Tournaments, Coaching
Retail	Shop sales, Bar sales, Products sold, Stock movements
Operations	Maintenance costs, HSE incidents, Sponsors & partnerships

 

11. Automations & Alerts

An automation engine, executed daily by the Dolibarr scheduler (cron), runs configurable IF/THEN workflow rules and operational alerts.

·       Auto-complete past bookings and flag expired subscriptions

·       Booking reminders and outstanding-balance follow-ups

·       Subscription renewal proposals

·       Maintenance-due and regulatory-control alerts

·       Critical shop/bar stock notifications

·       Open HSE incident follow-up and tournament reminders

12. Native Dolibarr Integration

Padel Management enriches Dolibarr instead of replacing it. All commercial and financial operations use native objects, so accounting, banking and tax remain standard.

·       Quotes: court privatization, tournaments, corporate events

·       Orders: group reservations and events

·       Invoices & payments: subscriptions, bookings, coaching and retail — through the native invoicing and payment chain

·       Products & stock: shop/bar items and services linked to native products

·       Third parties & contacts: players and companies linked to native customers

·       Bank, projects & agenda: reminders and financial follow-up on the native modules

13. Multilingual, Configuration & Technical

13.1 Languages

The module is fully translated into five languages: French, English, Italian, German and Spanish.

13.2 Configuration & demonstration data

·       Club settings: default currency, VAT rate and opening hours

·       One-click button to load a realistic demonstration dataset (courts, players, bookings, matches, tournaments, coaching, sales, sponsors and native quotes/orders/invoices)

·       One-click button to securely remove the demonstration data (data-safe: only demo records are deleted)

13.3 Technical characteristics

·       Platform: native Dolibarr module, compatible with Dolibarr 16 to 23 and PHP 8

·       Architecture: multi-company (multi-entity) aware, standard rights and permissions per functional group

·       Security: CSRF protection, prepared/escaped SQL queries, per-group access control and action logging

·       Editor: DoliResources — www.doliresources.com