1. Introduction & Objectives

Physiotherapy Center Management is a comprehensive Dolibarr ERP/CRM business module designed to digitalize the day-to-day operations of a physiotherapy, rehabilitation and physical-therapy practice. It brings together patient management, clinical workflows, scheduling, billing and reimbursement in a single integrated solution that runs on top of the open-source Dolibarr platform.

The module is published by DoliResources under the GPL v3+ licence and is compatible with Dolibarr v16 through v23+ and PHP 8.x. It ships fully translated in French, English, Italian, German and Spanish, and supports multi-entity installations.

Objectives

·       Centralize patient records, medical files and clinical history in a single secure repository.

·       Streamline the full care pathway: consultation, functional assessment, treatment plan, rehabilitation sessions and follow-up.

·       Optimize resources — therapists, treatment rooms, equipment and consumables — through planning and availability tracking.

·       Automate billing, packages/subscriptions and third-party reimbursement with insurance funds and mutual insurers.

·       Provide managers with a premium medical dashboard and 19 reports for real-time decision-making.

·       Reduce administrative overhead with automated alerts, demo data seeding and fine-grained access control.

2. Architecture & Dolibarr Integration

The module follows the native Dolibarr MVC architecture and the CommonObject ORM. Each of the 20 business objects is implemented as a class extending CommonObject, with generated list views, record cards, create/edit forms, a status workflow, notes and document (GED/ECM) tabs.

Native module dependencies

The module depends on and integrates seamlessly with the following native Dolibarr modules:

·       Products/Services and Third parties (Societe) — hard dependencies used for catalog and patient/company links.

·       Propal (Quotes) and Facture (Invoices) with Payments and Bank — native invoicing and cash-flow.

·       Agenda — appointment and planning integration.

·       GED/ECM — document management for each record.

·       Projects, Categories, Multi-entity and Multi-language support.

Business object overview

The following table summarizes the 20 business objects delivered by the module, each backed by its own database table and generic-engine screens.

 

3. Business Objects

Each business object below is described with its purpose and its key fields and capabilities. Every object provides a list view, a detailed record card, create/edit forms, a status workflow, internal notes and attached documents.

3.1 Patients

Technical object: kinepatient

The central record of the module. Holds the full identity and administrative/clinical profile of each patient and links to the referring doctor and insurance fund.

Key fields & capabilities

·       Patient number, photo and identity, sex, date of birth, national ID / passport.

·       Phone, email, address, profession and emergency contact.

·       Blood group, weight, height and computed BMI.

·       Allergies, disability, current treatments, medical restrictions and observations.

·       Prescribing-doctor link and insurance link (type, mutual, membership number, paying body).

·       Reimbursement rate, reason for care and medical history.

3.2 Medical files

Technical object: kinemedicalfile

The consolidated clinical dossier attached to a patient, gathering history and therapeutic tracking.

Key fields & capabilities

·       Medical history and care history.

·       Therapeutic objectives and clinical evolution.

·       Allergies and restrictions.

·       Clinical synthesis.

3.3 Therapists

Technical object: kineprofessional

The practitioners of the centre — physiotherapists, osteopaths, occupational therapists, psychomotor therapists and assistants.

Key fields & capabilities

·       Specialty, skills, diplomas and ADELI number.

·       Session fee, weekly hours and availability.

·       Agenda colour for planning, biography.

·       Link to a Dolibarr user account.

3.4 Prescribing doctors

Technical object: kinedoctor

The external referring physicians who prescribe physiotherapy care.

Key fields & capabilities

·       Type: general practitioner, orthopedist, neurologist, rheumatologist, cardiologist, sports physician, surgeon.

·       RPPS number, establishment and contact details.

3.5 Appointments

Technical object: kineappointment

Scheduling records connecting a patient, a therapist and a room at a given time slot.

Key fields & capabilities

·       Patient, therapist, date/time and duration.

·       Type, service/procedure and treatment room.

·       Status: Scheduled, Confirmed, Pending, Completed, Cancelled, No-show.

·       Reminder-sent flag.

3.6 Consultations

Technical object: kineconsultation

The clinical consultation hub recording the medical encounter.

Key fields & capabilities

·       Reason for consultation and clinical examination.

·       Diagnosis, observations and recommendations.

·       Evolution and fees.

3.7 Functional assessments

Technical object: kineassessment

Structured functional evaluations scored to measure progress across the care pathway (hub object).

Key fields & capabilities

·       Type: initial, intermediate, final, renewal.

·       Scores /10: mobility, balance, muscle strength, pain (VAS), joint range of motion, autonomy, gait, respiration and an overall score.

·       Conclusion and recommendations.

3.8 Treatment plans

Technical object: kinetreatment

The care programme defining objectives, techniques and expected outcomes for a pathology (hub object).

Key fields & capabilities

·       Linked pathology and objectives.

·       Techniques and equipment used.

·       Start / estimated end date, frequency.

·       Planned vs. completed sessions, progression %.

·       Results and validation.

3.9 Rehabilitation sessions

Technical object: kinesession

The individual therapy session, the operational core of daily activity (hub object).

Key fields & capabilities

·       Patient, therapist, plan and appointment links.

·       Date, care type, session number, duration and room.

·       Acts performed, exercises and equipment used.

·       Pain before/after (/10), techniques applied.

·       Session report, evolution and fees.

3.10 Physiotherapy acts

Technical object: kineact

The catalogue of physiotherapy procedures with codes and pricing.

Key fields & capabilities

·       Massage, lymphatic drainage, rehabilitation, re-athletization, cryotherapy, thermotherapy, electrotherapy, ultrasound, laser, shockwave.

·       Respiratory, neurological, sports, pediatric and geriatric physiotherapy.

·       NGAP code, duration and base fee.

3.11 Pathologies

Technical object: kinepathology

The catalogue of medical conditions treated by the centre.

Key fields & capabilities

·       Category: orthopedic, neurological, rheumatological, respiratory, sports, pediatric, geriatric, etc.

·       Anatomical region and ICD-10 code.

·       Typical number of sessions.

3.12 Treatment rooms

Technical object: kineroom

The inventory of physical treatment rooms and their characteristics.

Key fields & capabilities

·       Type, location/floor and capacity.

·       Surface area (m²) and equipment.

·       Availability.

3.13 Equipment

Technical object: kineequipment

The medical devices and machines of the centre with maintenance tracking.

Key fields & capabilities

·       Tables, ultrasound, laser, electrostimulation, shockwave, bikes, treadmills, cryotherapy, thermotherapy.

·       Brand, serial number and purchase.

·       Last / next maintenance and service contract.

·       Availability.

3.14 Consumables

Technical object: kineconsumable

The stock of medical supplies consumed during care.

Key fields & capabilities

·       Bandages, creams, electrodes, compresses, gel, splints, orthoses.

·       Category, unit, stock and minimum stock level.

·       Batch, expiry date and unit price.

·       Link to a Dolibarr product.

3.15 Prescriptions

Technical object: kineprescription

The medical prescriptions driving the care pathway.

Key fields & capabilities

·       Patient, prescribing doctor, therapist and consultation links.

·       Type and content.

·       Prescribed sessions, duration and renewals.

3.16 Packages & subscriptions

Technical object: kinesubscription

Prepaid session packs and recurring subscriptions.

Key fields & capabilities

·       10 / 20-session packs, monthly / annual subscriptions, programmes.

·       Sessions included / consumed / remaining.

·       Amount and payment status.

3.17 Insurance & funds

Technical object: kineinsurance

The insurers and mutual funds covering patient care.

Key fields & capabilities

·       Type: Insurance, Mutual, CPAM, Provident, Complementary, CSS.

·       Reimbursement rate and third-party payment (tiers payant).

·       Covered amount and patient remainder.

3.18 Reimbursements

Technical object: kinereimbursement

The tracking of third-party reimbursement claims.

Key fields & capabilities

·       Patient, insurance and linked invoice.

·       Claim date and reimbursement date.

·       Amount claimed / reimbursed and rate.

·       Status: Requested, In progress, Accepted, Paid, Refused, Partial.

·       Reference number.

3.19 Documents

Technical object: kinedocument

The document management repository for clinical files.

Key fields & capabilities

·       Prescriptions, assessments, reports, X-rays, MRI, scanners, analyses, photos, certificates.

·       Managed through Dolibarr GED with type and date.

3.20 Alerts

Technical object: kinealert

Automated operational alerts generated by a daily alert engine (cron).

Key fields & capabilities

·       Upcoming / missed appointment.

·       Treatment nearing its end.

·       Low package balance.

·       Late payment.

4. Premium Medical Dashboard

The module opens on a premium medical dashboard inspired by Apple Health and Power BI, using a medical palette of blue, turquoise, green, white and grey. It combines 16 KPI cards with 12 charts for an at-a-glance view of the centre's activity.

16 KPI cards

·       Active patients and patients of the day.

·       Appointments of the day.

·       Sessions completed and sessions remaining.

·       Room occupancy.

·       Monthly and yearly revenue, payments and outstanding amounts.

·       Occupancy rate and attendance rate.

·       New patients, therapists present and active treatment plans.

12 charts

·       Patient evolution over time.

·       Consultations per month.

·       Distribution of physiotherapy acts.

·       Revenue evolution.

·       Sessions per therapist and revenue per therapist.

·       Room occupancy and related activity indicators.

5. Agenda

The module provides a multi-therapist agenda with a weekly planning view. Each therapist has a dedicated agenda colour, making it easy to visualize appointments, sessions and room allocation across the whole team. The agenda integrates with the native Dolibarr Agenda module and with the appointment status workflow (Scheduled, Confirmed, Pending, Completed, Cancelled, No-show).

6. Reporting

The module delivers 19 built-in reports, each available for on-screen viewing, printing and export to CSV, Excel and PDF.

 

Export formats: CSV, Excel (XLSX), PDF and direct printing are available on every report.

7. Invoicing & Quotes (native Dolibarr)

Billing relies entirely on the native Dolibarr financial modules, ensuring accounting consistency and reuse of the standard document engine. The module connects sessions, packages and acts to:

·       Propal (Quotes) — commercial proposals for care programmes and packages.

·       Facture (Invoices) — patient and third-party invoicing.

·       Payments and Bank — cash-flow tracking and reconciliation.

8. Settings & Demo Data

The administration/setup page (admin/setup.php) centralizes the module configuration:

·       Default therapist.

·       Consultation fees.

·       Default session duration.

·       Email reminders.

Two dedicated buttons manage the demonstration dataset:

·       “Seed demonstration data” — populates the module with a realistic, ready-to-explore dataset.

·       “Delete demonstration data” — cleanly purges the demo dataset.

Auto-seeded demo dataset (on activation):

6 insurers, 8 native services, 8 therapists, 6 doctors, 10 pathologies, 15 acts, 10 consumables, 6 rooms, 8 equipment items, 14 patients, 14 medical files, 10 treatment plans, 30 appointments, 20 consultations, 16 assessments, 40 sessions, 12 prescriptions, 12 packages, 12 documents, 14 reimbursements and 10 alerts, plus native quotes and invoices.

9. Fine-Grained Permissions (62 rights)

The module defines 62 fine-grained permissions (rights id 510001–510062), following the standard Dolibarr read / write / delete pattern per functional domain, plus reporting and administration rights. This allows precise assignment of capabilities per user group.

 

10. Technical Standards

The module strictly follows Dolibarr development standards and best practices:

·       Dolibarr MVC architecture with the CommonObject ORM.

·       Hooks and triggers for extensibility and cross-module interaction.

·       Cron task: a daily alert engine that generates operational alerts.

·       CSRF protection via newToken() and server-side data validation.

·       PHPDoc-documented codebase (82 PHP files, php -l clean).

·       Install / upgrade / uninstall scripts, automated through the module descriptor with schema self-healing.

·       Multi-entity support.

·       Official Dolibarr internationalization through langs->trans().

11. Internationalization

The module is fully internationalized using the official Dolibarr translation mechanism (langs->trans()). All labels, menus, help texts and reports are delivered in five languages:

·       French (FR)

·       English (EN)

·       Italian (IT)

·       German (DE)

·       Spanish (ES)

Combined with multi-entity support, this makes the module suitable for international and multi-site physiotherapy organizations.

12. Verified-Live Status

The module has been verified live on Dolibarr 17.0.3 with the following results:

 

This confirms a production-ready module, fully functional and stable on a live Dolibarr instance.