QHSE Enterprise - Dolibarr

1. Executive Summary

QHSE Enterprise turns Dolibarr ERP & CRM into a full-featured Quality, Health, Safety and Environment (QHSE) management platform, comparable to leading market solutions such as Enablon, Intelex, Cority, IsoMetrix, ETQ Reliance, Sphera, EcoOnline, Quentic and SAP EHS. It enables industrial companies, service providers, construction firms, public bodies, hospitals, laboratories, food, oil & gas, mining, logistics and manufacturing organisations to manage their entire QHSE management system directly inside Dolibarr, without any external platform.

The module is developed by DoliResources (www.doliresources.com) and covers the full QHSE scope through 22 business objects, a next-generation dashboard, decision-support reporting and a built-in artificial-intelligence assistant. It is fully object-oriented, modular, documented, secure, responsive, PHP 8.x compatible and translated into French, English, Spanish, Italian and German.

2. Key Features

·       Quality management, HSE management, environmental management and regulatory compliance in a single module.

·       Risk register with automatic 5x5 risk matrix (Probability × Severity → Criticality & risk level).

·       Incident, accident and near-miss declaration with root-cause analysis (5 Whys, Ishikawa, cause tree, FMEA, Pareto).

·       CAPA workflow (corrective / preventive / improvement) with effectiveness control.

·       Audit and inspection management with dynamic checklists and conformity rates.

·       PPE, work permits, trainings and authorizations with expiry alerts.

·       Waste, emissions, energy consumption and environmental aspects tracking.

·       Regulatory watch and compliance evaluation.

·       Integrated document management system (DMS) with versioning and approval statuses.

·       KPI indicators and ISO certification follow-up.

·       Built-in AI assistant for predictive analysis and recommendations.

·       Modern EHS-style dashboard, decision-support reporting and CSV/PDF/Excel export.

3. Menu Structure

The QHSE main menu exposes the complete management system through the following entries:

 

4. Next-Generation Dashboard

The dashboard is inspired by modern EHS platforms and uses the QHSE colour charter: safety green, quality blue, environment turquoise, vigilance orange, critical red and industrial grey. It is organised into thematic zones providing real-time steering of the QHSE system.

·       Safety & Health zone: incidents, accidents, near-misses, Frequency Rate (FR), Severity Rate (SR), active permits, expiring PPE and authorizations.

·       5x5 risk matrix (Probability × Severity) with colour-coded criticality and automatic graphical mapping.

·       CAPA kanban by status (open, assigned, in progress, effectiveness check, closed).

·       Quality & Compliance and Environment & Energy zones (CO2, energy, recycling rate).

·       Analytics: 12-month incident trend, risks by level, actions by status, incidents by type.

5. Risk Management & 5x5 Matrix

The risk register is the core of the module. Each risk is scored on Probability, Severity and Detectability, which automatically determines its Criticality and risk level, reflected in the 5x5 matrix.

·       Identification, description, category and risk type.

·       Probability (1-5) × Severity (1-5) → Criticality and level (low / medium / high / critical) computed automatically.

·       Risk owner, control plan, preventive and corrective measures.

·       Review date and history; linkage to processes and CAPA actions.

6. Incident & Accident Management

The module centralises the declaration and analysis of all QHSE events and feeds the Frequency Rate (FR) and Severity Rate (SR) indicators automatically.

·       Event types: work accident, incident, near-miss, dangerous situation, pollution, fire, spill, occupational disease, quality event.

·       Time-stamped declaration with location, persons involved, witnesses and severity.

·       Root-cause analysis: 5 Whys, Ishikawa, cause tree, simplified FMEA, Pareto.

·       Immediate action, investigation, validation and closure.

7. Corrective & Preventive Actions (CAPA)

CAPA management covers corrective, preventive and improvement actions with a complete workflow and an effectiveness check step.

Workflow: Creation → Validation → Assignment → Execution → Effectiveness control → Closure.

·       Origin (incident, audit, non-conformity, risk) and link to the source object.

·       Owner, priority, due date, progress and cost.

·       Automatic detection of overdue actions on the dashboard.

 

8. Audits & Inspections

The module plans and tracks all audit types and inspections with auditors, findings, non-conformities and conformity rates.

·       Audit types: internal, external, supplier, customer, ISO, safety, environment.

·       Planning (planned / realised dates), ISO standard, scope, score, findings and non-conformities.

·       Inspections: daily, weekly, monthly, regulatory, technical, safety, quality, environment, based on dynamic checklists.

9. PPE, Permits, Trainings & Authorizations

The module manages the operational HSE side: personal protective equipment, work permits, trainings and authorizations, all with expiry and renewal alerts.

·       PPE catalogue with type, size, stock, applicable norm and expiry date.

·       Work permits (fire, height, electrical, confined space, excavation, lifting, chemical) with request → approval → execution → closure workflow.

·       Trainings with sessions, participants, duration, cost and success rate.

·       Authorizations (electrical, height, driving, fire, first-aid, confined space, lifting) with renewal alerts.

10. Environmental & Regulatory Management

The module covers waste, emissions, energy consumption and environmental aspects, together with regulatory watch and compliance evaluation.

·       Waste: type, code, quantity, treatment route and recycling rate.

·       Emissions & consumption: water, electricity, gas, fuel, CO2 equivalent and variation.

·       Environmental aspects: significance rating, legal requirement and control measures.

·       Regulatory watch: domains, reference texts, authorities, compliance status and deadlines.

11. Document Management, KPI & Certifications

The integrated DMS manages the full QHSE documentation, while KPI indicators and ISO certifications are tracked with their targets, trends and expiry dates.

·       DMS: manuals, procedures, instructions, operating modes, forms, records, plans, policies, emergency plans, reports.

·       Versioning, author, approver, distribution and statuses (draft, review, approved, published, archived).

·       KPI indicators per axis (quality, safety, environment, energy) with target, value, trend and frequency.

·       ISO 9001, 14001, 45001, 22000 and 50001 certification follow-up.

 

12. Artificial Intelligence

The built-in AI assistant analyses the QHSE data set to produce actionable recommendations. It runs fully inside Dolibarr and requires no external service.

·       Predictive risk analysis (critical risks, risks without a control plan).

·       Incident trend detection (last 90 days vs previous period).

·       Recurring cause and repeated non-conformity identification.

·       Prioritised corrective-action suggestions.

·       Automatic QHSE status summary.

13. Reporting

The Reporting menu generates decision-support QHSE reports, exportable to CSV and printable, and provides the basis for PDF, Excel and Word exports.

·       Reports: incidents, risks, CAPA actions, audits, non-conformities, environment, trainings.

·       Aggregations by month, level, status or type.

·       CSV export and printing.

14. Integration with Native Dolibarr Modules

QHSE Enterprise is designed to integrate with the native Dolibarr modules, ensuring full traceability and cross-functional management of risks, actions and compliance. QHSE events can be linked to third parties, projects, users and documents.

·       Third parties (customers, suppliers, contractors, waste collectors, certification bodies).

·       Projects and tasks, users and human resources.

·       Document management (ECM/DMS), agenda and reporting.

·       MultiCompany / MultiEntity, MultiLanguage and standard security & rights model.

·       REST API ready architecture based on Dolibarr CommonObject.

15. Security, Rights & Configuration

The module uses the native Dolibarr rights model with granular permission groups and provides a configuration page including demo data management.

·       Ten CRUD permission groups: system, risk, incident, non-conformity, action, audit, HSE, training, environment, regulatory, plus reporting and administration.

·       Configurable thresholds: worked hours (FR/SR), PPE and authorization alert delays, frequency-rate target.

·       One-click demo data generation and removal (demo data only, real data untouched).

·       Full audit trail through the native Dolibarr history and traceability.

16. Technical Specifications

·       Architecture: object-oriented, modular, based on Dolibarr CommonObject; 22 business objects.

·       Compatibility: Dolibarr 16+, PHP 7.1 to 8.x, MySQL / MariaDB (PostgreSQL-ready SQL).

·       Internationalisation: French, English, Spanish, Italian, German via the native translation system.

·       Responsive, performant on large data volumes, self-healing schema on upgrade.

·       Delivered as the official Dolibarr package: module_qhseenterprise-1.0.zip.

·       Editor: DoliResources — www.doliresources.com.

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