Discover powerful Dolibarr extensions designed to automate your business processes
Recruitment Agency Management Pro turns Dolibarr ERP & CRM into a complete Applicant Tracking...
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Recruitment Agency Management Pro turns Dolibarr ERP & CRM into a complete Applicant Tracking System (ATS) and a full management platform for recruitment / staffing agencies, headhunters and executive-search firms. It covers the entire value chain of a recruitment business - from client acquisition and recruitment missions to candidate sourcing, interviewing, assessment, intelligent matching, placement, guarantee tracking, billing and business intelligence - while natively enriching Dolibarr third parties, contacts, agenda, projects, quotes, orders, invoices and document management.
The module is designed for every type of recruitment: permanent (CDI), fixed-term (CDD), temporary work / interim, freelance, headhunting, executive search, and specialised recruitment (IT, industry, construction/BTP, medical).
· A premium "Recruitment Command Center" executive dashboard.
· A client CRM with a drag & drop sales pipeline.
· Recruitment missions, job offers with multi-posting, and a candidate database.
· A searchable CV library and an intelligent candidate / job matching engine.
· Interviews, technical & psychometric assessments with scoring.
· Consultant management, placements with trial-period & guarantee tracking, and contracts.
· Candidate and client portals, a billing hub, an automation engine and BI reporting.
The home dashboard is a real talent-acquisition cockpit inspired by LinkedIn Recruiter, Bullhorn, Zoho Recruit and Workable, using a premium HR-blue / Talent-violet / Recruitment-green / white colour charter.
· Open missions, active job offers, candidates in progress, scheduled interviews.
· Placements made, revenue generated and the monthly target.
· Commercial: new clients, open missions, commercial conversion rate.
· Recruitment: active candidates, interviews done, placements, average time-to-hire, placement rate.
· Recruitment pipeline: live ATS funnel with one stat card per stage.
· Consultants: number of consultants, managed missions, placements and a top-performers table.
· Finance: revenue this month / year, margin per mission, pending invoices.
Two DolGraph charts visualise the recruitment evolution over 12 months and the distribution of candidate sources.
A specialised CRM manages the agency client companies through a sales pipeline: Prospect, Qualification, Commercial offer, Contract, Active mission. The pipeline is an interactive Kanban board where cards are moved between stages with drag & drop.
Each client company has an enriched 360-degree record: business sector, HR contact, linked Dolibarr third party, number of missions, total revenue, history and one-click creation of native quotes, orders, invoices and contracts.
Missions are the core of the agency activity. Each mission records the client, the job title, the contract type (CDI / CDD / Interim / Freelance / Headhunting), the sector, the salary range, the location, the number of positions, the responsible consultant, the priority, the open date and deadline, and the fee model (success-based, fixed, or percentage of salary).
Job offers can be published internally or externally with multi-channel distribution (LinkedIn, Indeed, Apec, Welcome To The Jungle, career site...). Each offer tracks the contract type, sector, location, salary, distribution channels, number of applications and publication / expiry dates, feeding a configurable recruitment workflow.
The candidate database holds an advanced profile for every applicant: identity and contacts, photo, current job and company, years of experience, education and degrees, skills, certifications, languages, current and expected salary, mobility, availability, source, responsible consultant, rating and LinkedIn profile.
A dedicated, indexed CV library enables multi-criteria search, keyword / skill indexing and CV scoring, so consultants instantly find the right profiles.
Candidates flow through a visual ATS pipeline (Sourced, Screening, Interview, Assessment, Offer, Placed / Rejected) rendered as an interactive Kanban board with drag & drop - each move updates the candidate stage in real time.
The intelligent matching engine computes a transparent compatibility score between every candidate and a selected mission, broken down by skills, experience, location, availability and salary. Candidates are ranked by their overall compatibility score. The architecture is ready for a future AI-based matching and CV-analysis engine.
Interviews of every type - phone, HR, technical and client - are planned and tracked with date, mode (on-site / video / phone), duration, score, recommendation and a structured feedback report.
Technical, psychometric and language tests are recorded with their score, maximum score, pass/fail result and automatic or manual scoring mode.
Recruitment consultants, headhunters and HR managers are managed with their role, specialty, team, agency, placement and revenue targets, and their live performance: managed missions, placements made and revenue generated.
Placements follow the hiring lifecycle: proposed, validated by client, hired, confirmed. Each placement tracks the candidate, mission, client, consultant, job title, contract type, salary, start date, trial period, recruitment guarantee period and the agency fee.
Client, recruitment and exclusive contracts are managed with amounts, fee percentages, start / end / signature dates, exclusivity and renewal terms.
The placement billing hub links each placement to native Dolibarr quotes, orders, invoices and payments, supporting the three usual recruitment fee models: success fee, fixed fee, or percentage of salary. Invoices and quotes are created in one click from the client third party.
A secure candidate portal lets applicants upload their CV, track their applications, review their interview history and download documents. A secure client portal lets client companies consult their missions, validate proposed candidates and download their invoices.
A built-in automation engine applies configurable IF/THEN recruitment rules - candidate auto-assignment, interview reminders, end-of-trial-period alerts, automatic confirmation of placements whose guarantee period has elapsed, closing of expired job offers, and consultant KPI refresh - through a daily cron task.
Seventeen reports across five categories (commercial, recruitment, consultants, finance and HR) provide deep business intelligence: clients, missions, contracts, job offers, candidates by source, placements, consultant performance / productivity / goals, revenue, margins, invoicing, time-to-hire, cost-per-hire, success rate, offer-acceptance rate and recruitment sources. Every report can be exported to CSV, Excel and PDF, and printed.
The setup page configures the default currency, default fee percentage and default recruitment-guarantee period, and offers one-click installation / removal of a full demonstration dataset: 100 client companies, 500 candidates, 100 missions, 50 consultants, 1,000 CVs, 300 interviews, 100 placements and native Dolibarr documents.
Granular permissions cover every domain (clients & CRM, missions, job offers, candidates & CV library, interviews & assessments, consultants, placements & contracts, reporting), supporting the agency profiles: Agency Director, Recruitment Manager, Consultant, Headhunter, Sales, Accountant and Administrator.
· Third parties, contacts, agenda and projects.
· Quotes, orders, invoices, payments and bank.
· Document management (DMS / ECM) and the automation cron scheduler.
· AI CV/job matching, AI CV analysis & parsing (OCR), AI candidate evaluation and automated video interviews, AI job-offer generation.
· Connectors: LinkedIn, Indeed, Monster, Apec, Welcome To The Jungle.
· Electronic signature, WhatsApp & email notifications, recruiter & candidate mobile apps, full REST API.
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