1. Overview

Scientific Research Center Management transforms Dolibarr into a specialized, production-ready ERP for scientific research organizations. It lets a research center manage all of its activities from a single platform — human scientific resources, laboratories, projects, funding, scientific output, equipment, partnerships and indicators — without resorting to any third-party software.

The module is built entirely on Dolibarr development standards for full forward-compatibility, and reuses the native Dolibarr modules (Third parties, Projects, Products, Invoices, Contracts, Agenda, ECM, REST API, Multi-company) rather than duplicating their functionality. Every scientific object can be linked to native Dolibarr records.

The module ships with 26 business objects, a premium science-themed dashboard, an interactive project pipeline, a 17-report analytics center, a realistic demonstration dataset, and full localization in five languages.

 

2. Researcher & Scientific HR Management

A complete directory of the people who make up the research center, covering every status and role, with full bibliometric and HR profiles.

Researcher categories

·       Permanent researchers

·       Associate researchers

·       PhD students (doctorants)

·       Post-doctoral researchers

·       Student researchers

·       Invited/visiting researchers

·       Engineers

·       Technicians

·       Administrative staff

Per-researcher profile

·       Identity & role: name, researcher type, contract type, hire date, availability (full/part-time)

·       Scientific domain: primary research field and skills

·       Bibliometric IDs: ORCID, Google Scholar, Scopus ID, Web of Science ID

·       Impact metrics: H-index, number of publications, number of patents

·       Affiliations: laboratory, research team, linked Dolibarr user, affiliation third party

·       Contact: email, phone, biography

·       Linked records: publications, patents, project assignments, trainings, skills — one click to add a linked record

·       Time allocation: project assignments track the percentage of time devoted to each project

Scientific HR objects

·       Skills & accreditations: competencies, habilitations and certifications with level, obtained and expiry dates

·       Trainings: scientific, technical, safety, management and ethics trainings with provider, duration and certification

·       Assignments: researcher-to-project allocation with role, time percentage and period

3. Laboratories, Teams & Technical Platforms

Laboratories

·       Laboratories, departments and research units

·       Scientific research axes

·       Head / manager and linked Dolibarr user

·       Annual budget and researcher headcount

·       Contact details and website

Research teams

·       Team name, parent laboratory and team leader

·       Research axis and member count

Technical platforms

·       Microscopy, sequencing, HPC, mass-spectrometry, in-vivo, nanofabrication platforms

·       Platform type, manager, location and offered services

·       Access policy (internal/external) and hourly rate

4. Scientific Project Management

Scientific projects are the operational heart of the module, with a full work-breakdown structure, progress and budget tracking, and a visual pipeline.

Project fields

·       Identification: reference, name, acronym, keywords, description

·       Organization: laboratory, principal investigator (PI), project type, funding call

·       Timeline & phase: start/end dates, life-cycle phase, progress percentage

·       Budget: total budget, funding obtained, funding spent, partner count

·       Native link: link to a native Dolibarr project

Work-breakdown structure (project lines)

·       Work packages (WP): reference, name, WP lead, dates, progress, effort in person-months

·       Deliverables: reference, name, type, due/delivered dates, dissemination level, validation

·       Milestones: name, target/done dates, validation

Project pipeline (Kanban)

An interactive Kanban board organizes projects by phase — Proposal submitted → Preparation → Ongoing → Results analysis → Dissemination → Completed / Cancelled. Cards are moved by drag-and-drop, instantly updating the project phase in the database. Each column shows the number of projects and the cumulative budget.

Tracking

·       Progress and consumed time

·       Expenses and budget consumption

·       Deliverables and milestones

·       Scientific indicators

5. Calls for Projects

Track every funding opportunity the center responds to.

·       Call types: national, European, Horizon Europe, Erasmus+, international and regional calls

·       Details: funding body, opening date, deadline, maximum budget, consortium, call URL

·       Outcome: result status (open, submitted, granted, rejected, pending)

6. Funding & Research Budget

Financial monitoring of every funding source, fully connected to Dolibarr accounting and invoicing.

Funding types

·       Grants

·       Industrial contracts

·       Public funding

·       Private funding

·       Donations

·       Sponsoring

·       European funding

Financial tracking

·       Amounts: amount granted, amount spent, remaining budget

·       Links: project, funding body, native Dolibarr third party, external reference

·       Period: start and end dates

·       Expenses: research expenses by category (consumables, equipment, travel, personnel, subcontracting, publication fees) linked to native Dolibarr invoices

7. Publications

A full scientific bibliography for the center.

Publication types

·       Journal / scientific articles

·       Conference papers

·       Books

·       Book chapters

·       Posters

·       Communications

Per-publication data

·       Bibliographic: title, authors, lead author, journal, publication date

·       Identifiers: DOI, indexation (Scopus, Web of Science, PubMed, DOAJ, HAL)

·       Impact: impact factor and citation count

·       Links: laboratory and project

8. Patents

·       Filing: title, lead inventor, inventors, country, filing number, filing date

·       Lifecycle: grant date, patent status (filed, granted, pending, licensed, expired)

·       Exploitation: licensing terms and generated revenue

9. Scientific Equipment

A complete inventory of scientific instruments with lifecycle management.

Equipment inventory

·       Microscopes, spectrometers, sequencers, servers, calculators, centrifuges, analyzers, robots

·       Equipment type, laboratory and technical platform

·       Serial number and availability status

Lifecycle

·       Financial: purchase date, purchase value, amortization (years)

·       Servicing: next maintenance and next calibration dates

·       Bookings: equipment reservations by researcher, with time slot and purpose

·       Native link: link to a Dolibarr product (stock / fixed assets)

10. Experiments & Samples

Experiments / trials

·       Protocols, trials, results, observations and validation

·       Linked to project, technical platform and researcher

·       Experiment date and full history

Samples

·       Origin, storage location and conservation conditions

·       Analyses and results

·       Full traceability as lines of the parent experiment

11. Partners & Research Contracts

Partners

·       Universities, companies, laboratories, institutes, ministries, international organizations and funders

·       Sector, country, contact, email, phone and website

·       Linked to Dolibarr third parties

Research contracts

·       Collaboration, CIFRE, service, consortium, licensing and NDA contracts

·       Partner, project, amount and period

·       Link to native Dolibarr contracts

12. Scientific Missions & Events

Missions

·       Conferences, congresses, workshops, field work and visits

·       Researcher, destination, dates and cost

·       Linked to the scientific agenda and to expense notes

Events

·       Colloquia, symposia, seminars, science days, trainings, conferences and workshops

·       Location, capacity, participant count and budget

·       Participant registrations with role and check-in

13. Premium Dashboard

A modern, SaaS-grade dashboard, visually distinct from standard Dolibarr, using a science-inspired palette (scientific blue, turquoise, innovation green, white and light grey) with an animated hero banner and an atom motif.

Five KPI zones

·       Scientific ecosystem: researchers, PhD students, laboratories, teams, active projects, publications, patents, partners

·       Project pipeline: live preview of the Kanban by phase with cumulative budgets

·       Funding & budget: research budget, funding this year, budget spent, open calls, contracts, research revenue

·       Scientific output: publications, patents, average H-index, citations, missions, international collaborations

·       Equipment & platforms: equipment, platforms, experiments, samples, active bookings

Charts (DolGraph)

·       Publications per month

·       Funding by period

·       Distribution of researchers by type

·       Publications by laboratory

14. Reporting

A dedicated Reporting center provides 17 ready-made reports, each exportable to CSV, Excel and PDF, and printable.

 

15. Native Dolibarr Integration

The module leverages existing Dolibarr modules instead of recreating them. Each scientific object can be linked to native records:

 

16. Localization & Demonstration Data

Multilingual

The module is fully translated into French, English, Spanish, Italian and German. Every string lives in the standard Dolibarr language files (328 keys per language).

Demonstration data

The configuration page exposes two buttons — Install demonstration data and Remove demonstration data. Installing generates a realistic, self-consistent dataset (~1,000 rows) covering researchers, laboratories, teams, platforms, projects with work packages/deliverables/milestones, experiments and samples, funding, calls, publications, patents, equipment with bookings, partners, contracts, missions, events, trainings, skills, expenses and indicators — plus native Dolibarr third parties, invoices and products. Removal performs a clean, secure purge of everything created.

17. Code Quality & Architecture

·       Standards: Dolibarr development standards, PHP 8+ compatible, MariaDB/MySQL

·       Architecture: MVC with a central object registry and a generic list/card engine for maintainability and easy extension

·       Security: escaped SQL queries, multi-entity scoping, CSRF token protection, XSS-safe output escaping

·       Permissions: granular rights across 8 domains (researchers, labs, projects, funding, publications, equipment, partners, events) plus reporting and administration

·       Upgrades: automatic schema self-repair (ALTER TABLE) on activation — no data loss on updates

·       Robustness: logging (dol_syslog), defensive best-effort creation of native objects, versioned demo dataset

18. Package Contents

·       Complete Dolibarr module (26 objects, generic engine, descriptor)

·       Install & uninstall SQL for all tables (llx_research_center_*)

·       Language files (FR, EN, IT, DE, ES)

·       Icons and graphic resources (science charter, atom motif)

·       Technical, installation and user documentation

·       Installable / removable demonstration dataset

·       Schema migration (self-healing) support

·       Granular user permissions

·       PDF/CSV/Excel report exports

·       Premium dashboards and interactive pipeline

·       Validated live on Dolibarr 17 (26 tables, 26 rights, 32 menus, 0 fatal errors)

 

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