1. Overview

Veterinary Laboratory Management turns Dolibarr into a complete Laboratory Information System (LIS) dedicated to veterinary analyses. It covers the whole administrative, technical, medical, financial and logistic activity of a veterinary laboratory without requiring any third-party software.

The module serves laboratories working on companion animals as well as those specialised in livestock, equines, poultry, wildlife and exotic pets.

1.1 Key capabilities

·       Complete owner, animal, species and breed repository with official identification tracking

·       Prescribing veterinarians, partner clinics and pet-health insurers

·       Analysis requests, samplings and barcode-traced biological samples

·       Fully configurable analysis catalogue with analytical parameters and reference ranges

·       Result entry, automatic out-of-range flagging, validation and double validation

·       Signed laboratory reports with PDF generation and delivery tracking

·       Invoicing with insurer / owner cost splitting and agreement-based discounts

·       Reagent stock with lot and expiry management

·       Equipment and analyser fleet with maintenance, calibration and metrology

·       Complete quality system: quality controls, non-conformities, corrective actions, documents

·       Modern command-centre dashboard, reporting suite and business intelligence

·       Secure veterinary and client portals

·       Documented REST API and PDF document generation

·       Full multilingual support: French, English, Spanish, Italian and German

2. Data model

The module ships 24 business objects, each with its own list view, record card, search filters, column selector and access rights.

3. Analytical workflow

Every analysis request follows a single, fully traced lifecycle. The dashboard workflow board shows the live count and value of each stage.

4. Analysis families

The analysis catalogue is fully configurable and covers every discipline of veterinary biology. Each analysis carries its own technique, sample type, price, cost price, contractual turnaround time and accreditation flag.

5. Quality management

The module embeds a complete quality system aligned with the requirements of veterinary laboratory accreditation.

·       Internal and external quality controls by level, with target value, measured value, tolerance, deviation and coefficient of variation

·       Automatic conformity rate computed on graded controls only, so the indicator cannot be diluted by controls that were never assessed

·       Non-conformities typed as pre-analytical, analytical, equipment, reagent, turnaround, documentary or human error, and graded minor, major or critical

·       Corrective, preventive, immediate and improvement actions with owner, due date and efficiency verification

·       Controlled documentation: manual, policy, procedures, operating methods, work instructions, forms and quality records, each with version index and review date

6. Reporting and business intelligence

Twelve decisional reports are available, each exportable to CSV, Excel and PDF.

The business intelligence screen projects the next three months of workload by linear regression over the last six months, derives the expected reagent consumption and a costed purchase forecast, and reports stock coverage, cost analysis and decision indicators.

Margin figures are computed only over analyses that actually carry a cost price. A missing cost is treated as unknown rather than zero, which prevents the reported margin from drifting towards an unrealistic 100 percent.

7. Dolibarr integration

·       Third parties and contacts for owners, clinics and insurers

·       Products and services for reagents and consumables

·       Stock and warehouses

·       Quotations, orders, invoices and payments

·       Accounting and banks

·       Agenda, ECM document management and projects

·       Users and groups, with nine granular permission groups

·       REST API exposed under /api/index.php/veterinarylaboratory

7.1 Permissions

8. REST API

All 24 objects are exposed through a documented REST API. Authentication uses the standard Dolibarr DOLAPIKEY header; an invalid key returns HTTP 401 and an unknown resource returns HTTP 404.

Available resources: owners, species, breeds, animals, clinics, vets, insurances, requests, samplings, samples, analyses, params, exams, results, reports, invoicings, reagents, lots, equipments, maintenances, qualitycontrols, nonconformities, correctiveactions, qualitydocs.

9. Generated PDF documents

·       Animal record sheet

·       Owner record sheet

·       Analysis request form

·       Sample barcode labels

·       Laboratory analysis report

·       Invoice

·       Receipt

·       Quality report

·       Activity report

10. Demonstration data

The configuration page provides two buttons. “Install demonstration data” generates a complete, realistic dataset spread over twelve months: owners, animals, veterinarians, clinics, insurers, requests, samplings, samples, the analysis catalogue with its parameters, performed analyses, results, reports, invoices, reagents and lots, equipment and maintenance, quality controls, non-conformities, corrective actions and quality documents.

“Remove demonstration data” deletes only the records produced by this generator. The purge also cascades to records a user created underneath a demonstration parent, so no row is left orphaned on a dead foreign key. Real laboratory data is never affected. 

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